Agenda, decisions and draft minutes

Strategy and Resources Committee - Tuesday, 15th November, 2022 7.30 pm

Venue: Council Chamber - Epsom Town Hall, https://attendee.gotowebinar.com/register/1287980442367887887

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

32.

Question Time

To take any questions from members of the Public.

Minutes:

No questions were asked by members of the public.

33.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Minutes:

No declarations were made in relation to items of business to be discussed at the meeting.

34.

Minutes of Previous Meeting pdf icon PDF 311 KB

The Committee is asked to confirm as a true record the Minutes and Restricted Minutes of the meeting of the Strategy and Resources Committee held on 29 September and to authorise the Chair to sign them.

Additional documents:

Minutes:

The Minutes and Restricted Minutes of the meeting of the Strategy and Resources Committee held on 29 September 2022 and were agreed as a true record and signed by the Chair.

35.

Devolution, County Deals and the Levelling Up Agenda pdf icon PDF 363 KB

This report sets out the background relating to devolution, County Deals and the Levelling Up agenda currently being pursued by the Government. It also covers the way in which this has been received in Surrey and the implications and opportunities offered by participation in the negotiation of a future County Deal. The report also makes reference to previous initiatives that have involved possible local government reorganisation.

Decision:

Following consideration, the Committee unanimously resolved to:

(1)        Note the background to the development of local government devolution initiatives over recent years and the opportunities and threats offered by the Government’s Levelling Up agenda in the form of a possible County Deal for Surrey.

(2)        Agree that the working group will continue discussions with Surrey County Council to explore opportunities for the delivery of services and renewal programmes in the Borough that improve the health and well-being of Epsom and Ewell residents, whether as part of a County Deal or not.

(3)        Agree that Officers should continue to explore opportunities for joint working with Surrey Boroughs and Districts and other local authorities to provide efficiencies and improved services for our residents.

Minutes:

The Committee received a report setting out the background relating to devolution, County Deals and the Levelling Up agenda currently being pursued by the Government. It also covered the way in which this has been received in Surrey and the implications and opportunities offered by participation in the negotiation of a future County Deal.

The following matters were considered:

a)            Amendment 1 to recommendations. Councillor David Gulland proposed and Councillor Kate Chinn seconded the following amendment to recommendation 2 of the report:

“Agree that the working party will continue discussions with Surrey County Council and other borough and district councils in Surrey to explore opportunities for the delivery of services and renewal programmes in the Borough that either improve the health and well-being of Epsom & Ewell residents or that result in operational efficiencies for Epsom & Ewell Borough Council, with particular emphasis on the 8 areas identified by the KPMG report, whether as part of a County Deal or not.”

Following consideration by the Committee, the proposer withdrew the amendment.

b)           Amendment 2 to the recommendations. Councillor Eber Kington proposed the following amendment to add a third recommendation to the report:

“Recommendation 3. Agrees that Officers should continue to explore opportunities for joint working with Surrey Boroughs and Districts and other local authorities to provide efficiencies and improved services for our residents.”

Following consideration, the Committee unanimously agreed to the proposed amendment.

The Committee then moved to the vote on the recommendations. The Committee unanimously resolved to:

(1)      Note the background to the development of local government devolution initiatives over recent years and the opportunities and threats offered by the Government’s Levelling Up agenda in the form of a possible County Deal for Surrey.

(2)      Agree that the working group will continue discussions with Surrey County Council to explore opportunities for the delivery of services and renewal programmes in the Borough that improve the health and well-being of Epsom and Ewell residents, whether as part of a County Deal or not.

(3)      Agrees that Officers should continue to explore opportunities for joint working with Surrey Boroughs and Districts and other local authorities to provide efficiencies and improved services for our residents.

36.

Polling District and Places Review 2022 pdf icon PDF 280 KB

This report sets out the outcome of the consultation process on Polling Places and Districts and makes recommendations for proposed changes.

Additional documents:

Decision:

Following consideration, the Committee unanimously resolved to:

(1)        Agree the location of the polling places and districts as set out in Appendix 1 to the report for a five-year period from 1st January 2023, or until it is superseded by any subsequent review of any polling place or district; and

(2)        Delegate to the Chief Executive in their capacity as the Council’s Returning Officer any ongoing review or change of polling places during this period, to ensure that polling arrangements in the Borough remain fit for purpose for each election called.

Minutes:

The Committee received a report setting out the outcome of the consultation process on Polling Places and Districts and making recommendations for proposed changes.

The following matters were considered:

a)            Count venue. Following a question from a Member, the Committee was informed that the venue for the 2023 Borough Council Elections Count would be at Epsom Downs Racecourse.

b)            Preparations for 2023 elections. Following a question from the Vice Chair, the Head of Policy and Corporate Resources informed the Committee that a number of changes were scheduled to be introduced by the Government in advance of the 2023 Borough Council elections, including requirements for voter ID at polling stations. The Council was prepared for the challenges created by these changes. The Interim Chief Executive informed the Committee that discussions regarding funding to meet the new requirements were ongoing with the Government.

Following consideration, the Committee unanimously resolved to:

(1)      Agree the location of the polling places and districts as set out in Appendix 1 to the report for a five-year period from 1st January 2023, or until it is superseded by any subsequent review of any polling place or district; and

(2)      Delegate to the Chief Executive in their capacity as the Council’s Returning Officer any ongoing review or change of polling places during this period, to ensure that polling arrangements in the Borough remain fit for purpose for each election called.

37.

Exclusion of Press and Public pdf icon PDF 5 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

The Committee resolved with 7 votes for, 2 votes against and the Chair not voting to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

 

38.

Income Generating Opportunity

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision on this item is recorded in a separate (not for publication) restricted decision notice.

Minutes:

The decision on this item is recorded in a separate (not for publication) restricted Minute.

39.

Cost of Living Payment

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision on this item is recorded in a separate (not for publication) restricted decision notice.

Minutes:

The decision on this item is recorded in a separate (not for publication) restricted Minute.

40.

Land Retention

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision on this item is recorded in a separate (not for publication) restricted decision notice.

Minutes:

The decision on this item is recorded in a separate (not for publication) restricted Minute.

41.

Commercial Property Update

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision on this item is recorded in a separate (not for publication) restricted decision notice.

Minutes:

The decision on this item is recorded in a separate (not for publication) restricted Minute.