Agenda and draft minutes

Shareholder Sub-Committee - Tuesday, 19th November, 2024 6.30 pm

Venue: Council Chamber - Epsom Town Hall, https://www.youtube.com/@epsomandewellBC/playlists. View directions

Contact: Email: democraticservices@epsom-ewell.gov.uk tel: 01372 732000

Items
No.	Item
1.	Questions and Statements from the Public To take any questions or statements from members of the Public. Minutes: No questions or statements were received from members of the public.
2.	Declarations of Interest To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting. Minutes: No declarations of interest were made by Councillors in items on this agenda.
3.	Minutes of the Previous Meeting PDF 189 KB The Sub-Committee is asked to confirm as a true record the Minutes and Restricted Minutes of the Meeting of the Sub-Committee held on the 21 November 2023 (attached) and to authorise the Chair to sign them. Additional documents: Restricted enclosure 4 View the reasons why document 3./2 is restricted Minutes: The Minutes and Restricted Minutes of the meeting of the Shareholder Sub-Committee held on 21 November 2023 were agreed as a true record and signed by the Chair.
4.	Annual Report PDF 229 KB View the background to item 4. Annual reporting on Epsom & Ewell Property Investment Company Ltd (EEPIC). Additional documents: Appendix 1 - Report to Shareholder Sub Committee , item 4. PDF 513 KB Appendix 2 - EEPIC Annual Review , item 4. PDF 1 MB Appendix 3 - Filed Annual Accounts , item 4. PDF 310 KB Restricted enclosure 9 View the reasons why document 4./5 is restricted Restricted enclosure 10 View the reasons why document 4./6 is restricted Restricted enclosure 11 View the reasons why document 4./7 is restricted Minutes: The Sub-Committee received the annual report of Epsom & Ewell Property Investment Company Ltd (EEPIC). Following consideration, the Sub-Committee unanimously resolved to: (1) Note Epsom & Ewell Property Investment Company Ltd Report to Shareholder (Appendix 1 to the report); (2) Note Epsom & Ewell Property Investment Company Ltd Shareholder Annual Review (Appendix 2 and 3 to the report); (3) Note the resignation of the former Finance Director (Brendan Bradley) and approve the appointment of Sue Emmons, the Shareholder’s Chief Accountant, to Finance Director for Epsom & Ewell Property Investment Company Ltd; (4) Approve the appointment of Andrew Bircher, the Shareholder’s acting Director of Corporate Services, to Corporate Director for Epsom & Ewell Property Investment Ltd; (5) Approve the confidential Annual Business Plan 2025-2026 (Appendix 4 to the report); (6) Note the confidential Report to Shareholder (Appendix 5 to the report).