Agenda item

This report seeks guidance from the Panel on the preparation of the draft capital programme for 2017/18 and on funding to be released for capital investment.

The Panel received and considered a report which sought guidance on the preparation of the draft capital programme for 2017/18 and on funding to be released for capital investment.

The report highlighted that the Capital Member Group had reviewed bids for 2017/18 of £2.589 million and recommended progression of bids totalling £1.249 million (as summarised in Annexe 3 to the report).  It was confirmed that the legal responsibility for the maintenance of closed churchyards rested with the Borough Council and that the reference to the use of grants for externally funded schemes in paragraph 3 of the report referred to funding received from the Government to provide disabled facilities grants.  It had been assumed that the Council would be receiving £535,000 for this purpose in 2017/18.

It was noted that current receipts from the administration of the Community Infrastructure Levy would be earmarked for financing Phase 1 of Plan E and subsequent phases and the potential Kiln Lane Link Road.  £476,009 had been earmarked for Plan E Phase 1 and at least £1 million had been provisionally allocated for the Kiln Lane scheme.  A clearer picture of how much CIL currently remained uncommitted would emerge following subsequent meetings of the Joint Infrastructure Group.

It was confirmed that the IT equipment to be replaced at a cost of £70k as part of the £250k ICT programme of work was equipment owned by this Council and would not impact on the shared service with Elmbridge.  The Panel was reminded that the Council had recently approved an ICT Digital Strategy which aimed, inter alia, to continue to ensure that the Council was flexible and agile in providing services with mobile working increasing in importance.

The proposed core programme to be funded from capital reserves was as follows:

It was further proposed that a scheme to refurbish the tennis and basketball courts at Alexandra Recreation Ground at an estimated cost of £46,000 be included in the capital programme to be funded from outdoor sports facility S106 funding from various developer contributions.

Finally, in ensuring the capital reserves did not fall below £1 million, the report highlighted that the waste strategy containers project (£50,000) had been fully funded over two years – 2016/17 (£25,000) and 2017/18 (£25,000) - from the operational services Repairs and Renewals fund.

Accordingly, the Panel recommended that, based on the advice of the Capital Member Group, the following Capital Programme for 2017/18 should be presented to Council in February 2018:

(1)          Prioritised schemes totalling £714,000 to be added to the capital programme and funded from capital reserves (£643,000), S106 developer contributions (£46,000) and revenue reserves (£25,000), subject to the relevant policy committees receiving and approving project appraisals;

(2)          Schemes totalling £535,000 to be included in the capital programme, subject to external funding sources and subject to support for the scheme appraisals by the relevant policy committees.