Agenda item

To appointment representatives on external bodies and note the delegation of nominations (if any) to external bodies as a representative of the Surrey Leaders’ Group to the Chief Executive and Chairman of Strategy and Resources Committee

The Council received and considered a report that sought appointments as representatives on external bodies and nominations to external bodies as a representative of Surrey Leaders’ Group.

The report highlighted that no substitutes were permitted for Borough/District Council co-opted members of Local Committees unless a Local Committee agreed otherwise at its first meeting following the Annual Meeting (and in relation to all Local Committee meetings to be held until May 2018) that substitutes could be appointed.

The report further highlighted that the Borough Council was requested annually to make nominations to a variety of external bodies as Surrey Leaders’ Group (SLG) representatives. Nominations, which were made by all constituent authorities, were subsequently determined by SLG at its annual meeting.  It did not necessarily follow, therefore, that a nominee of this Council would be appointed to the body concerned.

Appointments were usually for three years. There were five positions to be filled this year. These were: the High Sheriff’s Award (one position for three years); SCC Pension Fund Board (two appointments for three years); South East Reserve Forces’ & Cadets’ Association (one positions for three years); Active Surrey Sports Partner Forum (one position for three years) and Surrey Civilian Military Partnership Board (two appointments for three years).

The deadline for receipt of nominations by the SLG was Friday 25 May 2018 and it was therefore proposed that, should more than one candidate, if any, be put forward, authority be delegated to the Chief Executive, in consultation with the Chairman of the Strategy and Resources Committee, to nominate a councillor to the vacancies advised by the Surrey Leaders’ Group.

Should any nominations be forthcoming, the successful nominee would also need to complete the appropriate nomination form and return it to the Democratic Services Manager by Thursday 24 May 2018 at the very latest.

Accordingly, it was

RESOLVED

(1)          That the persons referred to below be appointed as representatives of the Council upon the respective bodies against which their names appear, such persons to hold office until the Annual Meeting of the Council in May 2018 unless otherwise stated:

(-) indicates Responsible Policy Committee to which the External Body is linked, e.g. E-Environment, CW-Community & Wellbeing, SR -Strategy and Resources

(2)          To note that the appointment of Borough members who are nominated as substitutes on Surrey County Council’s Local Committee will be subject to a decision by the Local Committee in June as to whether it wished to have substitute members;

(3)          To delegate to the Chief Executive, in consultation with the Chairman of the Strategy and Resources Committee, the nomination of a councillor to the vacancies advised by the Surrey Leaders’ Group should more than one candidate be put forward in relation to a particular vacancy;

(4)          To Note the various Officer/Member Working Groups appointed by Committees or inter-authority partnerships upon which the Council had representation as set out below: