Committee details

Environment and Safe Communities Committee

Purpose of committee

Questions from the Public

 

Members of the public who live, work, attend an educational establishment or own or lease land in the Borough may submit a written question to, or ask a question verbally at meetings of Environment and Safe Communities Committee on matters within the committee’s Terms of Reference.

 

Written questions must be submitted to Democratic Services. The written question must arrive by noon on the tenth working day before the day of the meeting. For example, for a meeting on a Tuesday, the request must therefore arrive by noon on the Tuesday two weeks before the meeting.

 

Terms of Reference

 

 

10 members

Terms of Reference:

1.    To carry out the functions falling withing the committee’s area of responsibility as set out below, working within the budget and policy framework approved by Council, except where these functions remain reserved to the Council or have been delegated to another Committee within the Council’s scheme of delegation.

2.    To recommend to Council new or changes in previously agreed policies.

3.    To establish Sub Committees to progress work of the Committee.

4.    To decide on matters falling within its responsibility or delegate decision making to Directors. However, this does not prevent the Committee from choosing to exercise the function itself.

Areas of responsibility:

a.    Waste management refuse collection and recycling services;

b.    Climate change and environmental improvement schemes;

c.    Highway matters that are the responsibility of the Borough Council including drainage;

d.    Consider and approve local transportation policy;

e.    PROTECT strategy;

f.     Contaminated Land and Waterways;

g.    Parks, open spaces and countryside and Allotments;

h.    Grounds maintenance;

i.      Public spaces, public realm and cleansing;

j.      Street trading including markets;

k.    Environmental protection, pollution control and biodiversity;

l.      Food hygiene;

m.  Health & Safety;

n.    Burials, cemeteries, and closed churchyards;

o.    Street naming and numbering;

p.    Parking including the provision and management of parking and the fixing of charges and parking enforcement.

q.    Collaboration and Partnerships related to the remit of this Committee.

In carrying out its responsibilities the Committee will:

1.    Work in partnership with other Policy committees and sub committees;

2.    Develop, make decisions about and keep under review the Committee’s budget ensuring any decisions about spend are made within the allocated budget envelope;

3.    Ensure any decisions about additional spend to the Committee’s agreed budget are in accordance with the Financial Regulations;

4.    Have consideration to the Risk Management Strategy, Key Performance indicators and any action relevant to the Committee’s remit;

5.    Work with partners and other agencies to fulfil its responsibilities;

6.    Have oversight of any matters of interest or concern relevant to this Committees remit.

To make recommendations regarding:

a.    Changes to this Committee’s Terms of Reference.

b.    Other matters under the Committee’s jurisdiction which, by virtue of statutory provision, must be determined by full Council.

c.    New policies or changes in policy within the remit of the Committee which would require resources beyond those allocated to the Committee.

To resolve:

a.    New policies or changes in policy within the remit of the Committee which can be accommodated within the Committee’s overall allocation of resources.

b.    Responses to consultations from the Government, other authorities and external agencies where there is a potentially significant impact upon the delivery of services falling under the remit of the Committee.

c.    Rents and charges for services, accommodation and land, not under the purview of another Committee.

Delegation to Crime & Disorder Sub Committee:

1.    Act as the local Crime & Disorder Committee;

2.    To call upon representatives of outside organisations and partner agencies to present information about services which have a significant impact upon local residents including measures delivered via the Community Safety Partnership.

Delegation to Officers:

1.    To the Chief Executive and Directors, the power to implement Council/Committee policies and deal with the day-to-day management of services relevant to this Committee, including the discharge of all functions of the Council, except for those which are identified above as reserved for determination by the Council, Committee or Sub-Committee.

2.    The officers referred to in 1. above have the power in turn to delegate to other officers of their choice, the power to deal on their behalf and in their name with any of the above functions. Such delegation shall be in writing and signed by the relevant SMT Member and may contain such limitations or be subject to such conditions as that Officer shall decide.

3.    Where committee delegated action has been taken by officers in 1. and 2. above, or the use of urgency powers has been exercised by the Chief Executive or Director this must be reported back to the Chair and Vice Chair at the next available meeting.

 

 

Membership

Contact information

Support officer: Email: democraticservices@epsom-ewell.gov.uk. tel: 01372 732000