Decisions

Following consideration, the Committee unanimously resolved to:

(1)       Establish a Strategy and Resources Member Working Group with terms of reference as set out in paragraph 2.3 and 2.4 of the report to take forward the work around the development/disposal of the current Town Hall site.

Following consideration, the Committee unanimously resolved to:

(1)       Agree to the Council being granted a commercial underlease by Surrey County Council (as described in Exempt Appendix 1 to the report) to use Stoneleigh Community Library maisonettes for temporary homeless accommodation.

(2)       Agree to fund the required budget up to £15,000 from S106 developer funds.

(3)       Note that the Head of Property & Regeneration, Head of Housing & Community in consultation with the Chief Finance Officer will progress the matter to completion.

Following consideration, the Committee unanimously resolved to:

(1)       Consider the request from Environment Committee for additional funding, as set-out in the report, and:

(2)        Agree to reserve £40,000 for independent noise investigation and £100,000 for subsequent potential enforcement and litigation work, both funded from the corporate project reserves. To replenish the reserves, Environment committee must identify new or not previously identified savings or income for an equivalent amount by the end of the 25/26 financial year.

(3)       Authorise, and nominate the Head of Housing and Community, in consultation with the Chair of Environment Committee, to commence this work only when in their professional opinion the level of noise and complaints warrant such action following completion and commissioning of the required buildings with current or amended planning permission.

Following consideration, the Committee unanimously resolved:

(1)       To note the progress and anticipated spend at the end of the current year 2023-24 as shown in Appendix 1 to the report.

(2)       To note the additional emergency works raised and carried out in the 2023-24 planned maintenance programme.

(3)       To approve the 2024/25 planned maintenance programme at an estimated cost of £562,000 as set out in Appendix 2 to the report, to be funded from planned maintenance budgets and the Property Maintenance Reserve.

(4)       Subject to the Council’s financial and contract requirements, to nominate and authorise the Head of Property and Regeneration to make changes within the 2024-25 planned maintenance programme to cover unforeseen matters (such as tender price variances) of up to, but not exceeding £20,000.

(5)       To agree to transfer the unspent budgets back to the Property Maintenance Reserve at the end of the financial year.

One written question from a Member of the Public was received by the Committee to which a written response had been published in advance of the meeting. A supplementary question was asked by the member of the public. The Chair informed the member of the public that a written response would be provided within three weeks, which was the week commencing 15 April 2024.

One statement was received from a member of the public in relation to an item on the agenda (Chalk Pit).