Decisions

Following consideration, it was resolved:

That the Committee approved :-

(1)      The membership of the Panel being: the Chairman of Strategy & Resources Committee, the Chair of Community & Wellbeing Committee and  Councillor Nigel Collin as a nominated member from the Strategy & Resources Committee;

(2)      The following substitutes for the Panel: the  Vice Chairman of Strategy & Resources;   the Vice Chair of Community & Wellbeing Committees  and one  additional member of Strategy & Resources Committee;

(3)      The terms of reference for the CIL Panel;

(4)      To delegate to the Chairman of Strategy & Resources Committee who in conjunction with the Chair of Community & Wellbeing can agree any changes to the nominated member from Strategy & Resources Committee or substitutes;

(5)      To delegate to the Chief Finance Officer, who in conjunction with the Chairman of Strategy & Resources Committee agree the annual allocation for CIL 15% funded projects.

Following consideration, it was resolved:

That the Committee:

(1)      Appointed the following Members to the Capital Member Group:

·                     Councillor Eber Kington (Chairman)

·                     Councillor Neil Dallen

·                     Councillor Colin Keane

·                     Councillor Barry Nash

·                     Councillor David Gulland

(2)      Approved the increase in budget of £42,090 for the Disabled Facilities programme, in line with the allocation of central government grant funding;

(3)      Confirmed the criteria for considering capital bids as set out in paragraph 9.1;

(4)      Confirmed the criteria for assessing ‘spend to save’ capital bids as set out in paragraph 9.2.

Following consideration, it was resolved:

That the Committee:

(1)      Agreed the draft long-term vision for Epsom and Ewell set out in paragraphs 6.5 and 6.6 of the report for further stakeholder engagement.

(2)          Noted that the Committee is due to consider the Council’s new draft Corporate Plan 2020-2024 at its 26 November meeting.

Following consideration, it was resolved:

That the Committee:

(1)      Agreed the approach set out in the report to increase bookings at Ewell Court House and put the building on a more financially sustainable footing.

(2)      Agreed that officers seek to appoint, through a competitive selection process, a suitable specialist partner to manage bookings and events at Ewell Court House as well as day to day maintenance through a leasehold agreement.

(3)      Agreed that subject to the successful outcome of the selection process, to delegate the decision to agree terms and enter into an agreement with the specialist partner organisation for a period of no more than 15 years to the Chief Operating Officer and the Chief Finance Officer, in consultation with the Chairman of Strategy and Resources Committee.

Following consideration, it was resolved:

That the Committee:

(1)      Noted the progress to date;

(2)      Agreed to fund the increased works cost of £150,000 from the Corporate Projects Reserve.

Following consideration, it was resolved:

That the Committee:

(1)      resolved that the Management of Unreasonable Customer Behaviour Policy (attached at Annex 1 to the report) be agreed with immediate effect;

(2)      Agreed to delegate to the Chief Legal Officer in consultation with the Chairman and Vice Chairman of the Committee any updating of the Policy which may be necessary to reflect good practice.

Following consideration, it was resolved:

(1)      That the Committee appointed the following Members and Chairman for the Shareholder Sub Committee as required by its Terms of Reference:

·                     Councillor Eber Kington (Chairman)

·                     Councillor Clive Smitheram

·                     Councillor Barry Nash

·                     Councillor Neil Dallen

·                     Councillor Kate Chinn

Following consideration, it was resolved:

(1)      To approve the use of the balance of the Planning Delivery Grant Reserve to support the work on the Local Plan over the period 2019 – 2021, as set-out in Section 3 of the report.

Following consideration, it was resolved:

That the Committee:

(1)      noted the options that had been considered in arriving at the suggested way forward for the Stones Road Allotment site;

(2)      approved the removal of the Stones Road Allotment site from its classification as statutory allotment land by way of an application to the Secretary of State;

(3)      delegated authority to the Chief Legal Officer to take all necessary steps to secure the declassification of Stone Road Allotment as allotment land.

Following consideration, it was resolved:

That the Committee:-

(1)      Received the report on financial outturn for 2018/19;

(2)      Noted the carry forward £4.910 million budget for capital schemes to be added to the 2019/20 capital programme.

(3)      Agreed that the one-off gain, generated in 2018/19 from the 100% Business Rates Pilot, should be set-aside to mitigate the potential future impact of both business rates appeals and the Fair Funding Review on the Council’s funding, as detailed in section 4 of the report.

Following consideration, it was resolved:

That the Committee:-

(1)      received the report on the Council’s treasury management performance 2018/19;

(2)     approved the actual 2018/19 prudential indicators.

Following consideration, it was resolved:

That the Committee:

(1)      Approved the Statement of Accounts for the year ended 31 March 2019;

(2)      Agreed the Annual Governance Statement included within the Statement of Accounts;

(3)      Received the Audit Findings for 2018/19;

(4)      Agreed the management action in response to audit recommendations;

(5)      Agreed that the Chairman or Vice Chairman of Strategy and Resources Committee and the Chief Finance Officer sign the Letter of Representation on behalf of the Council;

(6)      Delegate any further amendments to the 2018/19 Statement of Accounts to the Chief Finance Officer in consultation with the Chairman or Vice Chairman of Strategy and Resources Committee.

The Minutes of the Meeting of the Strategy and Resources Committee held on 2 April 2019 were agreed as a true record and signed by the Chairman.