Agenda and decisions

To take any questions or statements from members of the Public.

To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting.

An existing case and request for an ex-gratia payment has prompted consideration of whether the Council should adopt a general framework for exceptional Community Infrastructure Levy (CIL) related ex gratia requests.

Following consideration, the committee unanimously resolved tot was resolved:

(1)            Note the contents of the Governments letter dated 25^th June 2026 at appendix 1 to the report.

(2)            Adopt the Exceptional Ex-gratia payments policy at appendix 2 to the report.

(3)            Nominate and authorise the S151 officer to determine any request for a CIL Ex-gratia payment, in accordance with the Policy as adopted.

This report shares with the committee the consultation request from Surrey Fire and Rescue Service on the proposed governance model and the Council’s response to the consultation.  The response has already been sent and published on Members’ News, but it is shared here as required by the Constitution.

Following consideration, the committee unanimously resolved to:

(1)        Note the report

The report invites the Committee to recommend conferring the title of Honorary Freewoman on:

1. Barbara Warwick
2. Judy Sarssam

in recognition of their eminent services to the Borough.

Following consideration, the committee agreed with 7 votes for and 1 member not voting to:

(1)        recommend that the Council places on record its deep appreciation of the eminent services to the Borough of Epsom and Ewell rendered by:

a.     Barbara Warwick

b.     Judy Sarssam

The committee agreed with 5 votes for 2 abstentions and 1 member not voting:

(2)        That a Special Meeting of the Council be convened immediately following Full Council on 8 December 2026, at which members will be recommended to confer the title of Honorary Freewoman.

This report provides updates from the Town Twinning Working Group and other recent developments. It proposes the closure of the Town Twinning Working Group following notification that the Bucha Epsom Association does not wish to proceed at the present time.

Following consideration, the committee agreed with 6 votes for, 1 abstention and 1 member not voting to:

(1)        Note the update.

(2)        Agree that the Town Twinning Working Group be dissolved.

To report to the committee a decision taken by the Director of Housing, Environment and Regeneration on the grounds of urgency, in compliance with the requirements of the Constitution.

Following consideration, it was unanimously resolved to:

(1)        Note the urgent decision taken and the reasons for that decision.

This report informs the Committee of a request made under CPR 3 of Appendix 5 of the Constitution for an item of business to be included on the agenda.

Following consideration, the committee resolved with 4 votes for and 3 abstentions to:

(1)        Note that a report regarding an update on progress of the work being undertaken on EEBC Strategic Priority: Hook Road Arena will be presented to its next meeting on 26 January 2027.

The committee noted that an update on the council’s other strategic priorities would also be presented to the January meeting of the committee and would be added to the forward plan for that meeting.

The Committee is asked to confirm as a true record the Minutes of the Ordinary and Extraordinary meetings of the Committee held on 14 July 2026 and Restricted Minutes of the Extraordinary meeting of the Committee held on 14 July 2026 (attached) and to authorise the Chair to sign them.