Agenda and decisions

Strategy and Resources Committee - Tuesday, 21st September, 2021 7.30 pm

Venue: Council Chamber - Epsom Town Hall, https://attendee.gotowebinar.com/register/3286929955774453775

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

1.

Question Time

To take any questions from members of the Public.

2.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

3.

Minutes of Previous Meeting pdf icon PDF 332 KB

The Committee is asked to confirm as a true record the Minutes and Restricted Minutes of the meeting of the Strategy and Resources Committee held on 27 July 2021 (to follow) and to authorise the Chair to sign them.

Additional documents:

4.

2020-21 Statement of Accounts and Audit Findings pdf icon PDF 235 KB

This report presents the 2020/21 Statement of Accounts and Grant Thornton’s Audit Findings report following the external audit.

Additional documents:

Decision:

Following consideration, the Committee resolved to:

(1)      Approve the Statement of Accounts for the year ended 31 March 2021;

(2)      Agree the Annual Governance Statement included within the Statement of Accounts;

(3)      Receive the Audit Findings for 2020/21;

(4)      Agree the management action in response to the audit recommendations detailed at Appendix A of the Audit Findings report;

(5)      Agree that the Chair or Vice Chair of Strategy and Resources Committee and the Chief Finance Officer sign the Letter of Representation on behalf of the Council;

(6)      Consider and approve the management responses to Grant Thornton’s enquiries, as set out in Appendix 4.

(7)      Delegate any further amendments to the 2020/21 Statement of Accounts to the Chief Finance Officer in consultation with the Chair or Vice Chair of Strategy and Resources Committee.

5.

Rough Sleeping Accommodation Programme (RSAP) 2021/22 pdf icon PDF 328 KB

The report seeks approval for a contribution of £145,000 from the council’s s106 affordable housing funds to support a bid to the Ministry of Housing Communities and Local Government (MHCLG) under their Rough Sleepers Accommodation Programme (RSAP), for the purchase of two properties within the borough, by Transform Housing & Support (Transform), to provide accommodation and support to those are either homeless, rough sleeping or at risk of rough sleeping.

Decision:

Following consideration, it was resolved that the Committee:

 

1) Agreed to commit £145,000 funding (£72,500 per property) from S106 affordable housing to work in partnership with Transform Housing & Support for them to purchase 2 x 1 bedroom flats in the borough to alleviate rough sleeping and homelessness for those with multiple and complex needs.

 

6.

Annual Plan 2021/22 pdf icon PDF 244 KB

This report sets out the Annual Plan 2021- 2022 outlining the key objectives and performance indicators to support the delivery of the Council’s Four Year Plan 2020- 2024.

Additional documents:

Decision:

Following consideration, it was resolved that the Committee:

(1)      Agreed to  recommend to Council:

a.               The draft key objectives and performance indicators identified within the Annual Plan for 2021-2022

b.               And that the Annual Plan supersedes  previously agreed action plans for 2021-22

Subject to the following amendment which was made to the Annual Plan 2021/2022 Key Objective number 11, to read:

·                     Implement visible patrols in the Borough to tackle anti-social behaviour and environmental protection issues.

 

 

7.

Procurement of Temporary Agency Staff pdf icon PDF 462 KB

This report outlines the proposed approach for the procurement of agency staff.

Additional documents:

Decision:

Following consideration, the Committee resolved to:

(1)      Approve the award of the agency staff contract to Matrix SCM through the agreed framework for a two year period.

(2)      Agree the establishment of new governance arrangements and protocol for the management of “off contract” spend.

 

 

8.

Land For Highways Adoption at Rosebank, Epsom Outside St Joseph's School pdf icon PDF 294 KB

This report outlines a request to release Council land to be adopted by Surrey County Council Highways to improve pedestrian safety outside a busy Borough Primary School. 

Additional documents:

Decision:

Following consideration, the Committee resolved to:

(1)      Agree to a Deed of Dedication being entered into with Surrey County Council to enable the adoption of the land as statutory highway.   

(2)      Agree to authorise the Head of Property & Regeneration in consultation with the Chair and Vice Chair of Strategy & Resources Committee to negotiate and progress the Deed of Dedication to completion.

 

 

9.

2022/23 Budget Targets and Finance Update pdf icon PDF 449 KB

This report recommends budget targets for 2022/23 and provides an update on financial planning as recommended by Financial Policy Panel.

Additional documents:

Decision:

Following consideration, the Committee resolved to:

(1)      Note the recommendations of Financial Policy panel held on 7 September 2021.

(2)      Agree the proposed strategy for setting the 2022/23 budget as set in Section 4 of this report.

(3)      Agree that any additional new growth items supported by Policy Committees will need to be fully funded from existing budgets.

 

 

11.

Exclusion of Press and Public pdf icon PDF 5 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

10.

Future of the Building Control Service

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Council and consultations in connection with a labour relations matter and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Decision:

The decision for this item is recorded in a separate (not for publication) restricted Decision.

12.

Commercial Tenants Update

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

Additional documents:

Decision:

The decision for this item is recorded in a separate (not for publication) restricted Decision.