Special Meeting, Strategy and Resources Committee - Thursday, 29th September, 2022 7.30 pm

Venue: Council Chamber - Epsom Town Hall,

Contact: Democratic Services, email:  tel: 01372 732000

No. Item


Question Time

To take any questions from members of the Public.


Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.


Minutes of Previous Meeting pdf icon PDF 340 KB

The Committee is asked to confirm as a true record the Minutes of the Meetings of the Committee held on 29 March 2022, 4 July 2022 and 26 July 2022 (attached) and Restricted Minutes of the meetings of the Committee on 29 March 2022 and 26 July 2022 (attached) and to authorise the Chair to sign them.


Additional documents:


Community & Wellbeing Centre Boiler Replacement Capital Project pdf icon PDF 230 KB

This report requests authorisation to increase the budget for the Community & Wellbeing Centre boilers replacement project.


Business Improvement District (BID) Business Plan and Ballot pdf icon PDF 244 KB

The Epsom Business Improvement District (BID) was established in 2017 and has had its initial 5-year term. For the BID to continue its mandate must be renewed and it is envisaged that the formal ballot required will take place this autumn.

The BID Steering Group have produced a Business Plan that defines the proposed scope and purpose of the BID. This document will inform the choice that businesses will have to make when determining whether or not they support the BID.

As a business within the BID boundary, the Borough Council will need to determine whether or not to support the BID as it will be eligible to vote in the ballot.  This report recommends that the Council votes “Yes” in the ballot.

The Borough Council also has another specific role as the Billing Authority and as-such it can veto BID proposals. This report recommends that the Council does not exercise this veto.

Additional documents:


IT Strategy Review pdf icon PDF 463 KB

This report provides details of the IT strategic plan and its accompanying programme of digital transformation, to improve end user experience for Residents/Members/Officers, simplify the infrastructure/applications and increase digital skills of all users. The strategy will provide Members/Officers with improved ways of working, that increases collaboration and reduces the requirement for physical servers located at Council premises. This report outlines the funding required to enable Committee to decide on whether it wishes to follow the strategic direction and progress the priority recommendations made in the strategy review.

Additional documents:


Appointment of Members and Chairman of the Shareholder Sub-Committee pdf icon PDF 221 KB

To agree the appointment of Members and a Chair to the Shareholder Sub Committee for the 2022-23 Municipal Year.

Additional documents:


Horton Cemetery pdf icon PDF 421 KB

This report considers a formal request from a local charity for the Council to exercise its compulsory purchase powers to acquire Horton Cemetery.

Additional documents:


Exclusion of Press and Public pdf icon PDF 5 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


Horton Chapel

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Committee and third parties and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.


Extension of Interim Monitoring Officer Appointment pdf icon PDF 223 KB

This report seeks the extension of the Interim Monitoring Officer arrangement.