Agenda and decisions

To take any questions or statements from members of the Public.

To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting.

Councillors declared the following interests in relation to items on the agenda for this meeting:

Commercial Tenant Update: Lease Extensions

Councillor Neil Dallen, Other Interest: Councillor Neil Dallen declared that he would withdraw from the meeting for this item as he had an interest with one of the tenants.

The Committee is asked to confirm as a true record the Minutes of the meeting of the Committee held on 27 January 2026 (attached) and to authorise the Chair to sign them.

To consider the motion as received from Council regarding the proposed twinning of this Council with the town of Bucha, in Kyiv Oblast, Ukraine.

Following consideration, the Committee unanimously resolved to:

(1)       Approve the creation of a Working Group – that comprises of 3 members of this Committee being 2 Resident Association Group members of this committee and 1 Labour Group member of this committee, namely: Councillor Neil Dallen, Hannah Dalton and Kate Chinn.

(2)       Nominate and authorise the Chief Executive, in consultation with the Chair and Vice Chair of this Committee to settle the Terms of Reference of the Working Group in advance of its first meeting.

The Committee resolved with 6 votes for and 1 abstention:

(3)       To invite the Working Group to provide an update of its efforts at the next scheduled meeting of this Committee.

To agree the appointment of Members and a Chair to the Shareholder Sub Committee for the remaining period of the 2025-26 Municipal Year.

Following consideration, the Committee unanimously resolved to:

(1)           Appoint Members and a Chair for the Shareholder Sub Committee as required by its Terms of Reference and set out in paragraph 2.4 of the report.

This report considers the lease renewal of Bourne Hall Bungalow.

Following consideration, the Committee unanimously resolved to:

(1)       Renew the existing 1-year commercial lease to the operating company of Epsom Primary Care Network (part of the NHS) for a term of 3 years subject to an option to break the lease on 3 months’ written notice.  The lease break option would be exercisable by either party after the first 12 months.  All other lease terms to be carried over.

(2)       Nominate and authorise the Head of Property & Regeneration to take all necessary actions further to the above decision being made to progress the lease to completion. 

This report outlines the progress made in respect of the Council’s 2025-2027 Strategic Priority 4 in relation to Community Assets.

It recommends completion of the Phase 2 work to ensure each of the 3 key Community Assets (Bourne Hall, Community & Wellbeing Centre and Epsom Playhouse) are provided with a business case to help safeguard their future success.

Following consideration, the Committee resolved with four votes for and three votes against to:

(1)       Note the update and progress made as set out in the report.

(2)       Agree to complete the more detailed Phase 2 work at a cost of £30,000 as set out in paragraphs 4.1 to 4.4 of the report.

(3)       Agree to release the £30,000 Phase 2 funds from the LGR Reserve.

This report outlines the progress made on the Council’s 2025-2027 property related Strategic Priority 3 and recommends the sale of 70 East Street.

In the opinion of the Chief Executive and in accordance with the Paragraph 14.2 of Annex 4.6 of the Operating Framework (Overview, Audit and Scrutiny) the decision on this item is considered to be urgent and is not subject to call-in.

Following consideration, the Committee unanimously resolved to:

(1)        Agree the sale of 70 East Street to the highest unconditional offer as recommended in the Exempt Appendix 1 to the report.

(2)        Agree the sale of 70 East Street to the second  highest unconditional offer in the Exempt Appendix should the sale be unable to be finalised with the highest unconditional offer.

(3)        Nominate and authorise the Director of Environment, Housing and Regeneration, Director of Corporate Services and the Head of Property & Regeneration to take all necessary actions further to the above decision being made, as is necessary and appropriate, to progress the sale to completion. 

In accordance with section 100B(4)(b) of the Local Government Act 1972, by reason of special circumstances, the Chair is of the opinion that the item should be considered at the meeting as a matter of urgency.

To report to the committee one decisions taken by the Chief Executive on the grounds of urgency, in compliance with the requirements of the Constitution.

Following consideration, the Committee unanimously resolved to:

(1)       Note the urgent decision taken and the reasons for that decision.

This report outlines the opportunity for the Council to extend two long term commercial leases on their existing terms and receive a combined £52,500 capital receipt.

Following consideration, the Committee unanimously resolved to:

(1)       Agree to extend the two commercial leasehold interests by 100 years and 50 years as described in paragraphs 1 and 2 of Exempt Appendix 1 to the report.

(2)       Note that the two lease extensions will generate a combined capital receipt of £52,500 on completion.

(3)       Nominate and authorise the Head of Property & Regeneration to take all necessary actions further to the above decision being made, to progress the lease to completion.