Agenda, decisions and draft minutes

Budget Meeting, Environment and Safe Communities Committee
Tuesday, 29th January, 2019 7.30 pm

Venue: Council Chamber - Epsom Town Hall. View directions

Contact: Tim Richardson, tel: 01372 732122  email:  trichardson@epsom-ewell.gov.uk

Items
No. Item

21.

Question Time

To take any questions from members of the Public.

 

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee

 

Decision:

No questions had been submitted or were asked by members of the public.

Minutes:

No questions had been submitted or were asked by members of the public.

22.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

 

Decision:

No declarations of interest were made by councillors regarding items on the agenda.

Minutes:

No declarations of interest were made by Councillors regarding items on the agenda.

23.

Minutes of Previous Meeting pdf icon PDF 91 KB

The Committee is asked to confirm as a true record the Minutes of the meeting of the Environment and Safe Communities Committee held on 23 October 2018 and to authorise the Chairman to sign them.

 


Decision:

The Minutes of the meeting of the Environment and Safe Communities Committee held on 23 October 2018 were agreed as a true record and signed by the Chairman.

Minutes:

The Minutes of the meeting of the Environment and Safe Communities Committee held on 23 October 2018 were agreed as a true record and signed by the Chairman.

24.

Half Hour Free Parking in Borough Council Car Parks pdf icon PDF 91 KB

This report seeks a decision from the Committee as to whether or not they wish to support a motion that the first half an hour of parking in all Epsom & Ewell Borough car parks should be free. This would come at a cost of up to £240,000 per annum at a time when income from the Council’s car parks is already falling short of the original target set out in the Councils Medium Term Financial Strategy.

 

In considering the viability of this motion, the Committee would need to consider what service expenditure within this Committee’s remit could be reduced to meet the above cost. 

Additional documents:

Decision:

It was resolved:

That the Committee rejected the motion that the Council should agree that the first half an hour of parking in all Epsom & Ewell Borough car parks should be free.

 

Minutes:

In accordance with the Council’s Rules of Procedure (contained within Part 4 of the Constitution), the Committee received a report detailing a motion referred to it by the meeting of the Council held on 11 December 2018 for debate and resolution. The wording of the Motion was as follows:

“The Council should agree that the first half an hour of parking in all Epsom & Ewell Borough Car Parks should be free”.

The report highlighted that in considering the viability of the motion, the Committee would need to consider what service expenditure within its remit could be reduced to meet the cost of the proposal of approximately £240,000 per annum.

In accordance with the Committee Rules of Procedure (also contained within Part 4 of the Council’s Constitution) Councillor Tina Mountain spoke to the Motion, as its proposer. Following this, the Committee considered the Motion and it was resolved: 

That the Committee rejected the Motion that the Council should agree that the first half an hour of parking in all Epsom & Ewell Borough car parks should be free.

 

25.

Ashley centre car park safety fencing pdf icon PDF 76 KB

This report requests agreement of additional funding to complete the Ashley Centre Car Park safety fencing scheme.

Decision:

It was resolved:

That the Committee supported the budget increase of £23,000 to the Ashley Centre Car Park safety fencing scheme, subject to the agreement by Strategy and Resources committee to the funding from the capital receipts reserve.

 

Minutes:

The Committee received a report requesting agreement of additional funding to complete the Ashley Centre Car Park safety fencing scheme. The Committee was informed that an increase of £23,000 was required to fund the safety fencing scheme due to the need to urgently expedite the works.

Following consideration, it was resolved:

(1)      That the Committee supported the budget increase of £23,000 to the Ashley Centre Car Park safety fencing scheme, subject to the agreement by Strategy and Resources committee to the funding from the capital receipts reserve.

 

26.

Garden waste review of options pdf icon PDF 84 KB

This report provides a high-level review of the garden waste service and options for consideration going forward.

Decision:

It was resolved:

(1)      That the Committee authorised officers to explore opportunities to improve the garden waste service as outlined in the report.

 

Minutes:

The Committee received a report providing a high-level review of the garden waste service and options for consideration going forward.

The following matters were considered:

a)            Variations amongst Surrey Authorities and opportunity to review. The Committee noted that garden waste recycling services varied across local authorities in Surrey. Epsom and Ewell Borough Council had last reviewed its garden waste service several years ago, and undertaking a review at the present time would enable Officers to identify proposals for the service’s future development.

b)            Success of current service. Officers informed the Committee that the existing service was successful and made approximately £200,000 per annum contribution to the Council’s finances net of costs.

Following consideration, it was resolved:

(1)      That the Committee authorised officers to explore opportunities to improve the garden waste service as outlined in the report.

 

27.

Capital Programme 2019/20 pdf icon PDF 82 KB

This report summarises the proposed 2019/20 capital programme for Environment & Safe Communities Committee. Approval is sought for the programme to be submitted to Council in February 2019.

 

Additional documents:

Decision:

It was resolved:

That the Committee:

(1)      Submits the Capital Programme for 2019/20 as identified in section 4 of the report to the Council for approval on 19 February 2019.

 

Minutes:

The Committee received a report summarising the proposed 2019/20 capital programme for Environment & Safe Communities Committee. The report sought approval to the programme to be submitted to Council in February 2019. The programme included two projects: Upgrade of parking pay and display machines; and Hope Lodge Car Park expansion.

The following matter was considered:

a)            Additional planting around fencing for Hope Lodge Car Park expansion. The Committee requested Officers to consider whether additional shrub planting could be included around the fencing for the project. It was noted that Officers would investigate whether this could be accomplished within the proposed budget.

Following consideration, it was resolved:

That the Committee:

(1)      Agreed to submit the Capital Programme for 2019/20 as identified in section 4 of the report to the Council for approval on 19 February 2019.

 

28.

Fees and Charges 2019/20 pdf icon PDF 93 KB

This report recommends fees and charges for which this Committee is responsible, with the new charges being effective from 1 April 2019.

 

Additional documents:

Decision:

It was resolved:

That subject to the approval of Council, the Committee:

(1)      Agreed the fees and charges for 2019/20 as set out at Annex 1 and Annex 3 subject to the wording “NEW SUBSCRIBERS” being deleted from the charge for fortnightly collection of a small garden waste bin (non-direct debit payment), listed on page 62 of the agenda;

(2)      Noted the parking fees and charges agreed by this Committee on 23 October 2018 as set out in Annex 2.

 

Minutes:

The Committee received a report recommending fees and charges for which it is responsible, with the new charges being effective from 1 April 2019.

The Senior Accountant informed the Committee of a correction to the text of Annex 1 to the report. The wording “NEW SUBSCRIBERS” was incorrectly included for the charge for fortnightly collection of a small garden waste bin (non-direct debit payment) listed on page 62 of the agenda, and should be deleted.

Following consideration, it was resolved:

That subject to the approval of Council, the Committee:

(1)      Agreed the fees and charges for 2019/20 as set out at Annex 1 and Annex 3 subject to the wording “NEW SUBSCRIBERS” being deleted from the charge for fortnightly collection of a small garden waste bin (non-direct debit payment), listed on page 62 of the agenda;

(2)      Noted the parking fees and charges agreed by this Committee on 23 October 2018 as set out in Annex 2.

 

29.

Revenue Budget 2019/20 pdf icon PDF 138 KB

This report sets out estimates for income and expenditure on services in

2019/20.

Decision:

It was resolved:

(1)      That the Committee recommended the 2019/20 service estimates, for approval at the budget meeting of Full Council in February 2019.

 

Minutes:

The Committee received a report setting out estimates for income and expenditure on services in 2019/20.

Following consideration, it was resolved:

(1)      That the Committee recommended the 2019/20 service estimates, for approval at the budget meeting of Full Council in February 2019.

 

30.

Exclusion of Press and Public pdf icon PDF 48 KB

The Committee is asked to consider whether it wishes to pass a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Decision:

The passed a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Minutes:

The Committee passed a resolution to exclude the Press and Public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that the business involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act (as amended) and that pursuant to paragraph 10 of Part 2 of the said Schedule 12A the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

31.

Trade waste review

This report has not been published because the meeting is likely to be closed to the press and public in view of the nature of the business to be transacted/nature of the proceedings.  The report deals with information relating to the financial or business affairs of the Council and the public interest in maintaining the exemption currently outweighs the public interest in disclosing the information.

 

Decision:

It was resolved:

(1)      That the Committee noted the contents of this report, which supported the Council’s service delivery plan.

 

Minutes:

The Committee received a report providing a high-level review of the trade waste service and options for consideration going forward.

Following consideration, it was resolved:

(1)      That the Committee noted the contents of this report, which supported the Council’s service delivery plan.