Agenda and decisions

To take any questions or statements from members of the Public.

To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting.

Allotment Working Group Update

Councillor Christine Cleveland, Other Interest: Councillor Christine Cleveland announced that she held an allotment. She stated she believed it to be a non-prejudicial interest.

Councillor Julie Morris, Other Interest: Councillor Julie Morris announced that she held an allotment. She stated she believed it to be a non-prejudicial interest.

Tennis Coaching Contracts

Councillor Julie Morris, Other Interest: Councillor Julie Morris declared that she had a personal and prejudicial interest with respect to agenda item 13 - Tennis Coaching Contracts - and confirmed that she would leave the Chamber at the time of the Committee's consideration of said item.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 16 July 2024 (attached) and to authorise the Chair to sign them.

The report provides a basis for debate of the motion submitted to the meeting of Full Council on 30 July 2024 in relation to the Pay-to-Play Tennis Scheme and tennis charges.

Following consideration, the Committee resolved (5 for, 1 against, and 1 abstaining) to:

(1)      Note the motion referred to the Committee by Full Council and take no further action after considering the contents of the report.

To report on the work of the Allotments Working Group during 2023/24.

Following consideration, the Committee unanimously resolved to:

(1)      Note the report and the work of the Allotments Working Group during the 2023-24 year.

In compliance with national monitoring arrangements, this report sets out how the Council intends to discharge its statutory responsibilities in respect of food hygiene and health and safety interventions in the year 2024-2025 and reports on activities in the 2023-2024 year.

Following consideration, the Committee unanimously resolved to:

(1)      Adopt the service plan for food safety (as at appendix 1 of the report).

(2)      Adopt the intervention plan for health and safety (as at appendix 2 of the report).

(3)      Agree to receive revised food and health and safety plans for the year 2025-2026 at a date in 2025.

This report presents the Councils second Climate Change Action Plan and seeks support for its adoption.

Following consideration, the Committee unanimously resolved to:

(1)      Approve and adopt the Climate Change Action Plan 2025-2029 set out in Appendix 1 of the report.

This report provides an update on the progress of delivering the Council’s Tree Management Plan.

Following consideration, the Committee unanimously resolved to:

(1)      Consider and note the progress made on the delivery of the Council’s Tree Management Plan over the past 18 months.

This report provides a review of the delivery of the Council’s Tree Planting Fees & Charges Policy.

Following consideration, the Committee unanimously resolved to:

(1)      Consider and note the 9-month review of Council’s Tree Planting Fees & Charges Policy.

This report seeks to identify funding for a pay and display interim option at Hook Road Car Park or for the Committee to opt for a RingGo solution only.

Following consideration, the Committee unanimously resolved to:

(1)      Proceed with Option 1, as identified in Section 4 of the report.

This report informs the Committee of the Council’s revenue budget targets presented to the Strategy & Resources Committee in July. The report seeks guidance on the preparation of the Committee’s service estimates for 2025/26.

Following consideration, the Committee resolved (5 for, 1 against, and 1 abstaining) to:

(1)      Note the implications of the budget targets presented to Strategy & Resources Committee on 23 July 2024.

(2)      Support the changes to services and savings previously identified in Table 1 of the report and that these are included within the budget presented to this Committee in January 2025.

(3)      Consider how additional income or savings can be generated to address the projected Council wide funding gap of £573,000 in 2025/26, rising to £720,000 per annum by 2028/29.

(4)      Note that owing to the Council’s projected budget deficit, any additional new revenue growth items (i.e. service enhancements resulting in increased net expenditure) supported by Policy Committees will need to be fully funded from existing budgets.

To report to the committee the decisions taken by the Chief Executive and Directors on the grounds of urgency, in compliance with the requirements of the Constitution

Following consideration, the Committee resolved (5 for, and 2 against) to:

(1)      Note the urgent decisions taken and the reasons for those decisions, since the last meeting of the committee.

To authorise officers to negotiate and sign Parks Tennis Coaching Contracts.

Following consideration, the Committee unanimously resolved to:

(1)      Nominate and authorise the Head of Operational Services, and the Interim Assistant Head of Service – Streetcare, to negotiate and enter into Tennis Coaching Contracts on behalf of Epsom & Ewell Borough Council.