Agenda and draft minutes

To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting.

Farm View, Langley Vale Road, Epsom, Surrey, KT18 6AP

Councillor Clive Woodbridge, Other Interest: Councillor Clive Woodbridge declared that he was a Member of the Epsom and Walton Downs Conservators. He stated that he had come to the meeting with an open mind.

Councillor Liz Frost, Other Interest: Councillor Liz Frost declared that she was a Member of the Epsom and Walton Downs Conservators. She stated that she had come to the meeting with an open mind.

Councillor Steven McCormick, Other Interest: Councillor Steven McCormick declared that he was a Member of the Epsom and Walton Downs Conservators. He stated that he had come to the meeting with an open mind.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on the 29 January 2026 (attached) and to authorise the Chair to sign them.

The Committee confirmed as a true record the Minutes of the Meeting of the Committee held on the 29 January 2026 and authorised the Chair to sign them.

Installation of a poly-roof liquid membrane and roofing system to the high-level area of Bourne Hall to create a waterproofing layer and thermal upgrade.

Description:

Installation of a poly-roof liquid membrane and roofing system to the high-level area of Bourne Hall to create a waterproofing layer and thermal upgrade

Officer Recommendation:

Approval, subject to conditions and informatives

Officer Presentation:

The Committee received a presentation on the application from the Planning Development Team Leader.

Public Speaking:

No speakers registered to speak on this application.

Decision:

Following consideration, Councillor Alison Kelly proposed a motion that the Officer recommendation be agreed as set out in the main report, and as updated in the update report. The proposal was seconded by Councillor Jan Mason.

The Committee unanimously resolved to,

Grant Listed Building Consent, subject to the following Conditions and Informatives:

Conditions

(1)          Timescale

The development hereby permitted shall be commenced within three years from the date of this decision.

Reason: To comply with Section 18 (1) (a) of the Planning (Listed Buildings and Conservation Areas) Act 1990 as amended by Section 52 (4) of the Planning and Compulsory Purchase Act 2004.

(2)          Approved Plans

Unless otherwise agreed in writing by the local planning authority, the development hereby permitted shall be carried out in accordance with the plans numbered:

Location Plan – dated 21.11.2025

Block Plan – dated 18.11.2025

A-04-02 – Existing High Level Re-Roofing Detail – dated 05.02.2026

A-04-03 – Proposed High Level Re-Roofing Detail – dated 05.02.2026

Section Drawing – received 05.02.2026

A-04-04 Proposed Replacement area’ – dated 05.02.2026

13301 – received 18.02.2026

Reason: For avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans and to ensure a satisfactory external appearance in accordance with Policy CS5 of the Core Strategy 2007 and Policies DM8, DM9 and DM10 of the Development Management Policies Document 2015.

(3)          Samples

Prior to the commencement of the relevant part of the works, the following samples shall be submitted to and approved in writing by the Local Planning Authority:

a)    A 1m x 1m sample of the finish, colour and texture of the final coating

b)    A sample of the polycarbonate material and all coatings, film, or any other addition intended to be used in the finished work, both internally and externally

The works shall be carried out in accordance with those details following their approval in writing by the Local Planning Authority.

Reason: To safeguard the special architectural and historic interest of the listed building in accordance with Policy CS5 of the Core Strategy (2007), Policies DM8, DM9 and DM10 of the Development Management Policies 2015, Chapter 16 of the National Planning Policy Framework 2024, and Sections 16 and 17 of the Planning (Listed Buildings & Conservation Areas) Act 1990.

(4)          Existing Roofing

One section of original copper roof covering shall be retained beneath the new roof covering and insulation as part of the proposed works so that a record is preserved in situ of the original finish. Prior to the completion of the works, a sample of the felt and copper shall be given to Bourne Hall Museum to be retained as  ...  view the full minutes text for item 23.

Installation of a poly-roof liquid membrane and roofing system to the high-level area of Bourne Hall to create a waterproofing layer and thermal upgrade.

Description:

Installation of a poly-roof liquid membrane and roofing system to the high level area of Bourne Hall to create a waterproofing layer and thermal upgrade.

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Development Team Leader. She provided a verbal update to the Committee as follows:

Condition 2 had been amended as follows:

2)         Approved Plans

Unless otherwise agreed in writing by the local planning authority, the development hereby permitted shall be carried out in accordance with the plans numbered:

Location Plan – dated 21.11.2025

Block Plan – dated 18.11.2025

A-04-02 – Existing High Level Re-Roofing Detail – dated 05.02.2026

A-04-03 – Proposed High Level Re-Roofing Detail – dated 05.02.2026

Section Drawing – received 05.02.2026

A-04-04 Proposed Replacement area’ – dated 05.02.2026

13301 – received 18.02.2026

Reason: For avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans and to ensure a satisfactory external appearance in accordance with Policy CS5 of the Core Strategy 2007 and Policies DM8, DM9 and DM10 of the Development Management Policies Document 2015.

This update was noted by the Committee.

Public Speaking:

No speakers registered to speak on this application.

Decision:

Following consideration, Councillor Phil Neale proposed a motion that the Officer recommendation be agreed as set out in the report, and as verbally updated by the Planning Development Team Leader during her presentation. The proposal was seconded by Councillor Alison Kelly.

The Committee unanimously resolved to,

Grant Planning Permission subject to the following Conditions and Informatives:

Conditions

(1)          Timescale

The development hereby permitted shall be commenced within three years from the date of this decision.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 (as amended).

(2)          Approved Plans

Unless otherwise agreed in writing by the local planning authority, the development hereby permitted shall be carried out in accordance with the plans numbered:

Location Plan – dated 21.11.2025

Block Plan – dated 18.11.2025

A-04-02 – Existing High Level Re-Roofing Detail – dated 05.02.2026

A-04-03 – Proposed High Level Re-Roofing Detail – dated 05.02.2026

Section Drawing – received 05.02.2026

A-04-04 Proposed Replacement area’ – dated 05.02.2026

13301 – received 18.02.2026

Reason: For avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans and to ensure a satisfactory external appearance in accordance with Policy CS5 of the Core Strategy 2007 and Policies DM8, DM9 and DM10 of the Development Management Policies Document 2015.

Informatives

(1)          Positive and Proactive Discussion

In dealing with the application the Council has implemented the requirement in the National Planning Policy Framework to work with the applicant in a positive and proactive way. We have made available detailed advice in the form or our statutory policies in the Core Strategy, Supplementary Planning Documents, Planning Briefs and other informal written guidance, as well as offering a full pre-application advice service, to ensure that the applicant has  ...  view the full minutes text for item 24.

Demolition of existing buildings and redevelopment of the site to provide a part single, part 2 storey building providing 9 no. industrial and business units comprising 1no. Class E (Commercial, Business and Services), 4no. Class B2 (General Industrial) and 4no. Class B2 (Storage and Distribution) uses with a total floorspace of 1,000.2sq.m, together with ancillary offices, associated car parking and landscaping.

Description:

Demolition of existing buildings and redevelopment of the site to provide a part single, part 2 storey building providing 9 no. industrial and business units comprising 1no. Class E (Commercial, Business and Services), 4no. Class B2 (General Industrial) and 4no. Class B2 (Storage and Distribution) uses with a total floorspace of 1,000.2sq.m, together with ancillary offices, associated car parking and landscaping

Officer Recommendation:

Approval, subject to conditions and legal agreement.

Officer Presentation:

The Committee received a presentation on the application from the Planning Development Team Leader.She notified the Committee via a verbal update that Condition 2 had mistakenly been referred to as Condition 3 within the update report – this was noted by the Committee.

Public Speaking:

No speakers registered to speak on this application.

Decision:

Following consideration, Councillor Kate Chinn proposed a motion that the Officer recommendation be agreed as set out in the main report, and as updated in the update report, and as verbally updated by the Planning Development Team Leader during her presentation. The proposal was seconded by Councillor Liz Frost.

The Committee unanimously resolved to:

PART A

Grant planning permission subject to a Unilateral Undertaking with the following Heads of Terms:

a)    BNG delivery and monitoring

and the following conditions and informatives.

PART B

If the Unilateral Undertaking referred to in Part A is not completed by 26 May 2026, the Head of Place Development is authorised to refuse the application for the following reason:

In the absence of a completed legal obligation to secure appropriate BNG delivery and monitoring, the applicant has failed to comply with Schedule 7A of the Town and Country Planning Act 1990, Section 13 of the NPPF require delivery of biodiversity net gain Policy CS3 of the CS and Policy DM4 of the DMPD

Conditions

(1)          Timescale

The development hereby permitted shall be commenced within three years from the date of this decision.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 (as amended).

(2)          Approved Plans

The development hereby permitted shall be carried out in accordance with the following approved plans:

2431_P01 Rev C Existing Location Plan

2431_P01.1 Rev C Existing Location Plan

2431_P01.2 Rev C Existing Location Plan

2431_P102 Rev D Proposed Site Plan

2431_P103 Rev D Proposed Site Plan

2431_P104 Rev A Proposed Site Lines

2431_P110 Rev K Proposed GA Plan

2431_P111 Rev H Proposed Ground Floor

2431_P112 Rev C Proposed First Floor GA

2431_P112.1 Rev C Proposed First Floor

2431_P115 Rev D Prop Landscape Plan

2431_P221 Rev D Prop Long Elevations

2431_P222 Rev D Prop Elevations Sht3

2431_P222.2 Rev C Comparison Elevations

2431_P222.3 Rev B Elevation E1

2431_P223 Rev B Proposed Elevation 4

2431_P225 Rev A Proposed Elevation 6

PDC685/002 Rev A Proposed Highway Works

Reason: For the avoidance of doubt and in the interests of proper planning as required by Policy CS5 of the Core Strategy 2007.2007.

Pre Commencement Conditions

(3)          Materials

No development shall commence unless and until details of external materials for the development,  ...  view the full minutes text for item 25.

Summary of Applications Likely to be Heard at Planning Committee.

The Committee received and noted a summary report of applications likely to be heard at future Planning Committee meetings.

Outline application for up to 110 dwellings including affordable homes (all matters reserved except access from Langley Vale Road).

Prior to the Committee’s consideration of this agenda item, the Chair, Councillor Steven McCormick, stepped down from the Committee as he had registered to speak against the application in his capacity as Ward Councillor. The Vice-Chair Councillor, Clive Woodbridge, subsequently assumed the role of Chair of the meeting.

Description:

Outline application for up to 110 dwellings including affordable homes (all matters reserved except access from Langley Vale Road).

Officer Recommendation:

Approval, subject to conditions and the completion of a satisfactory legal agreement (securing bus serve provision public infrastructure, EV car club, affordable housing, BNG, Open Space, Play Area and Landscape Management).

Officer Presentation:

The Committee received a presentation on the application from the Planning Development Team Leader. She notified the Committee via a verbal update that Condition 21 had mistakenly been referred to as Condition 22 within the update report – this was noted by the Committee.

Public Speaking:

Ward Councillor, Steven McCormick, spoke against the application. Following his speech, Councillor Steven McCormick left the meeting room.

Ward Councillor, Bernice Froud, spoke against the application.

Two Objectors spoke against the application.

The Agent for the Applicant spoke in support of the application.

Decision:

Following consideration, Councillor Kate Chinn proposed a motion that the Officer recommendation be agreed as set out in the main report, and as updated in the update report, and as verbally updated by the Planning Development Team Leader during her presentation. The proposal was seconded by Councillor Clive Woodbridge.

The Committee voted (1 for, 6 against, and the Chair not voting) against the motion, and the motion was lost.

Following further consideration, Councillor Clive Woodbridge proposed a motion that the application be refused for the following reasons:

1)    Unsustainable Development

The site is located in an unsustainable location with a lack of access to public transport and walking and cycling options, resulting in excessive reliance on private car usage and lack of alternative travel option, contrary to section 9 and 13 of the NPPF, policy CS16 of the core strategy, and DM10 of the development management policies document.

2)    Inappropriate Development in the Green Belt

The proposal is inappropriate development in the Green Belt by definition and will result in unacceptable harm to the openness and setting to the Green Belt without sufficient very special circumstances, contrary to section 13 of the NPPF, policy CS1 and 2 of the core strategy, and policy DM3 of the development management policies document.

3)    Impact upon the Horse Training and Racing Industry

The proposal will lead to an increased conflict with existing movements of horses on Langley Vale Road, posing unacceptable conflict and impediment to vehicular traffic and risk to horses and riders, contrary to section 9 of the NPPF, policy CS16 of the core strategy, and policy DM10 of the development management policies document.

4)    Harm to the Landscape Character of the Area

The proposal will have an unacceptable visual impact on the landscape setting of the area of landscape value and of the wider landscape character of the  ...  view the full minutes text for item 27.