Agenda and minutes

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT (Items 3, 4, 5, 6 and 7)

Councillor Lucie McIntyre, Other Interest: Councillor Lucie McIntyre declared that she and her family were annual members of Hobbledown. She confirmed that she had come to the meeting with an open mind and held no bias.

22/00011/REM - Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT

Councillor Neil Dallen MBE, Other Interest: Councillor Neil Dallen declared, as a non-prejudicial interest, that he is involved as one of the directors in the Epsom fireworks display and that the Hobbledown car park is used for park-and-ride for the display.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 8 December 2022 (attached) and to authorise the Chair to sign them.

The Committee confirmed as a true record the Minutes of the Meeting of the Planning Committee held on the 8 December 2022 and authorised the Chair to sign them.

Installation of timber and netting outdoor play structures, installation of 3 no. bounce pillows and construction of Lorikeet enclosure/structure (retrospective).

The Committee received a presentation from the Principal Planning Officer.

An Objector spoke in opposition of the application.

The Agent spoke in support of the application.

Description:

Installation of timber and netting outdoor play structures, installation of 3 no. bounce pillows and construction of Lorikeet enclosure/structure (retrospective).

Officer Recommendation:

To approve the application, subject to conditions.

Decision:

Following consideration, the Committee resolved (9 in favour, 2 against, and the Chair not voting) to APPROVE the application subject to the following conditions:

Conditions:

1.The development hereby permitted shall be carried out in accordance with the following approved plans:

188/0/001 Rev 03 – Location Plan – dated November 2021

188/3.101 Rev 03 – Proposed Site Plan – dated 25.11.21

Document relating to play equipment (Crystalite Mine, Bounce Pillows, Play Huts)

Lorikeet Enclosure document

Reason: For the avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007)

2.The development hereby permitted shall be constructed entirely of the materials as detailed on the schedule of materials on the planning application form and submitted details within the Cover Letter and documents (Document relating to play equipment, Crystalite Mine, Bounce Pillows, Play Huts and Lorikeet Enclosure document)

Reason: To secure a satisfactory appearance in the interests of the visual amenities and character of the locality in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM9 and DM10 of the Development Management Policies 2015.

3.The development shall accord with the Flood Risk and Drainage Technical Note (RPS) (HLEF83289, 1, 14 April 2022) and mitigation measures.

Reason: In the interests of flood prevention in accordance with Policy CS6 of the Epsom and Ewell Core Strategy (2007) and Policy DM19 of the Development Management Policies 2015.

Informative(s):

1. In dealing with the application the Council has implemented the requirement in the National Planning Policy Framework to work with the applicant in a positive and proactive way.  We have made available detailed advice in the form or our statutory policies in the Core Strategy, Supplementary Planning Documents, Planning Briefs and other informal written guidance, as well as offering a full pre-application advice service, in order to ensure that the applicant has been given every opportunity to submit an application which is likely to be considered favourably

Siting and installation of restroom facilities.

The Committee received a presentation from the Principal Planning Officer.

An Objector spoke in opposition of the application.

The Agent spoke in support of the application.

Description:

Siting and installation of restroom facilities.

Officer Recommendation:

To approve the application, subject to conditions.

The following matters were considered by the Committee:

a)            In the interest of clarity, condition 4 be amended to read:

Prior to first use, details of the drainage system, including its location, shall be submitted to the Local Planning Authority for approval. The development shall accord with the approved details

b)            A condition was requested for the installation of handrails at the entrance of the restroom facility.

Decision:

Following consideration, the Committee resolved (9 in favour, 1 against, 1 abstaining, and the Chair not voting) to APPROVE the application subject to the following conditions:

Conditions:

1. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The development hereby permitted shall be carried out in accordance with the following approved plans:

P200/3.001 Rev 01 – Location Plan – dated 27.09.21

P200/3.2001 Rev 02 – Proposed Restroom Facility – dated 26.08.21

Reason: For the avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007)

3.The development hereby permitted shall be constructed entirely of the materials as detailed on the schedule of materials on the Application Form.

Reason: To secure a satisfactory appearance in the interests of the visual amenities and character of the locality in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM9 and DM10 of the Development Management Policies 2015.

4. Prior to first use, details of the drainage system, including its location, shall be submitted to the Local Planning Authority for approval. The development shall accord with the approved details

Reason: For the avoidance of doubt, to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007).

5. Prior to first use, details of safety and accessibility, including handrail details, shall be submitted to and approved by the Local Planning Authority. The development shall accord with the approved details

Reason: For the avoidance of doubt, to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007)

Informative(s):

1. In dealing with the application the Council has implemented the requirement in the National Planning Policy Framework to work with the applicant in a positive and proactive way.  We have made available detailed advice in the form or our statutory policies in the Core Strategy, Supplementary Planning Documents, Planning Briefs and other informal written guidance, as well as offering a full pre-application advice  ...  view the full minutes text for item 32.

Erection of perimeter boundary timber fencing, relocation of entrance gates and installation of gas tank holder (Retrospective).

The Committee received a presentation from the Principal Planning Officer.

An Objector spoke in opposition of the application.

The Agent spoke in support of the application.

Description:

Erection of perimeter boundary timber fencing, relocation of entrance gates and installation of gas tank holder (Retrospective).

Officer Recommendation:

To approve the application, subject to conditions.

The following matters were considered by the Committee:

a)            A condition was requested for the planting of shrubbery on the perimeter boundary timber fencing.

b)            A condition was requested that access to the entrance gate be limited to rigid vehicles up to 3 tonnes.

Decision:

The Committee voted on this item, but no valid decision was made.

Subsequently, it was agreed that a special meeting of the Planning Committee would be held on 23 March 2023 for the Committee to determine the item.

Variation of condition 20 of planning permission 11/00511/FUL to allow for Zones 9 and Zone 10 to be accessed by the public for the purposes of over-flow car parking at times of peak demand.

The Committee received a presentation from the Principal Planning Officer.

An Objector spoke in opposition of the application.

The Agent spoke in support of the application.

Description:

Variation of condition 20 of planning permission 11/00511/FUL to allow for Zones 9 and Zone 10 to be accessed by the public for the purposes of over-flow car parking at times of peak demand

Officer Recommendation:

To approve the application, subject to conditions.

The following matters were considered by the Committee:

a)            That use of the overflow car park be limited to a specified number of days in the calendar year.

Decision:

Following consideration, the Committee resolved (7 in favour, 3 against, 1 abstaining, and the Chair not voting) to APPROVE the application subject to the following conditions:

Conditions:

1.  The development hereby permitted was required to begin before the expiration of three years from the date of the original planning permission (11/00511/FUL) This Condition has been complied with.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The premises shall not be open to the public outside the hours of 09:00 and 19:00 except on a Friday and Saturday when the internal areas and external areas marked Zone E.4, Zone H, Zone I and Zone K on approved plan 6773/50 Rev H shall additionally be permitted to open until 20:00.

Reason: To safeguard the amenities of neighbouring occupiers as required by Policy DM10 of the Development Management Policies 2015.

3. No permanent public address systems, sirens, horns or klaxons shall be operated on the site at any time. Amplified sound without the use of permanent Public Address Systems is permitted outdoors for entertainment only to audiences of a maximum size of 50 people from 09:00 hours until 19:00 hours Sunday to Thursday, 09:00 hours until 20:00 hours Friday and Saturday. Amplified music is not permitted outdoors. In all cases noise levels relating to amplified sound shall not exceed 65 decibels LAeq (15 minute) at the boundary of the site at any time. For the avoidance of doubt entertainment with the use of amplified sound shall be confined to puppet shows, birds of prey displays and other similar events directly related to the permitted use as a children's farm and shall only be undertaken within the designated areas shown on Drawing No 0013-03 Rev A dated 17/06/14. Granted under 14/00145/REM, dated 28 July 2014 

Reason: In the interests of the amenities of adjacent residential properties in accordance with Policy DM10 of the Development Management Policies 2015.

4. With the exception of the tractor tour to be retained on site, no mechanical or fairground rides shall be installed or operated on the site at any time unless otherwise agreed in writing by the Local Planning Authority.

Reason: In the interests of the amenities of the locality in accordance with Policy DM10 of the Development Management Policies 2015

5. The materials to be used on  ...  view the full minutes text for item 34.

Variation of Condition 14 (vehicular access) of planning application 11/00511/FUL to allow deliveries to the farm shop and cafe via McKenzie Way access.

The Committee received a presentation from the Principal Planning Officer.

The Agent spoke in support of the application.

Description:

Variation of Condition 14 (vehicular access) of planning application 11/00511/FUL to allow deliveries to the farm shop and cafe via McKenzie Way access.

Officer Recommendation:

To approve the application, subject to conditions.

The following matters were considered by the Committee:

a)            A condition was requested for a Delivery Management Plan to be submitted to and approved by the Local Planning Authority, detailing:

- That vehicles entering and exiting the McKenzie Way entrance shall do so in forward gear only

- That signage be erected to control vehicular movement

- That Hobbledown staff are to open and close the gate for deliveries only

- That the size of a vehicle to use the McKenzie Way entrance shall not exceed the size of a rigid lorry

- That no deliveries shall take place at the McKenzie Way entrance within hours:

08:00 - 09:00 and 15:00 - 16:00 Monday to Friday

Decision:

Following consideration, the Committee resolved (8 in favour, 1 against, 2 abstaining, and the Chair not voting) to APPROVE the application subject to the following conditions:

Conditions:

1.The development hereby permitted was required to begin before the expiration of three years from the date of the original planning permission (11/00511/FUL) This Condition has been complied with.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The premises shall not be open to the public outside the hours of 09:00 and 19:00 except on a Friday and Saturday when the internal areas and external areas marked Zone E.4, Zone H, Zone I and Zone K on approved plan 6773/50 Rev H shall additionally be permitted to open until 20:00.

Reason: To safeguard the amenities of neighbouring occupiers as required by Policy DM10 of the Development Management Policies 2015.

3. No permanent public address systems, sirens, horns or klaxons shall be operated on the site at any time. Amplified sound without the use of permanent Public Address Systems is permitted outdoors for entertainment only to audiences of a maximum size of 50 people from 09:00 hours until 19:00 hours Sunday to Thursday, 09:00 hours until 20:00 hours Friday and Saturday. Amplified music is not permitted outdoors. In all cases noise levels relating to amplified sound shall not exceed 65 decibels LAeq (15 minute) at the boundary of the site at any time. For the avoidance of doubt entertainment with the use of amplified sound shall be confined to puppet shows, birds of prey displays and other similar events directly related to the permitted use as a children's farm and shall only be undertaken within the designated areas shown on Drawing No 0013-03 Rev A dated 17/06/14. Granted under 14/00145/REM, dated 28 July 2014 

Reason: In the interests of the amenities of adjacent residential properties in accordance with Policy DM10 of the Development Management Policies  ...  view the full minutes text for item 35.

A report setting out the planning appeal decisions which relate to non-householder developments received by the Planning Service.

The Committee received and noted a report setting out the planning appeal decisions which relate to non-householder developments received by the Planning Service.