Agenda and draft minutes

Planning Committee - Thursday, 8th February, 2024 7.30 pm

Venue: Council Chamber - Epsom Town Hall, https://www.youtube.com/@epsomandewellBC/playlists. View directions

Contact: Email: democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

37.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Minutes:

Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT

Councillor Neil Dallen, Other Interest: In the interest of transparency, Councillor Neil Dallen wished to state, with respect to the fact that the land on which hobbledown is located is owned by the Council, that he was the Chair of the Strategy and Resources Committee. He stated that he maintained an open mind.

38.

Minutes of the Previous Meeting pdf icon PDF 85 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on the 11 January 2024 (attached) and to authorise the Chair to sign them.

Minutes:

The Committee confirmed as a true record the Minutes of the Meeting of the Committee held on the 11 January 2024 and authorised the Chair to sign them.

39.

Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT pdf icon PDF 627 KB

Construction of a Lemur enclosure, including an entrance structure (retrospective).

Minutes:

Description:

Construction of a Lemur enclosure, including an entrance structure (retrospective).

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Officer.

Public Speaking:

The Ward Councillor who called-in the application spoke on the application.

A member of the public spoke in objection to the application. The member of the public had also registered to speak in objection to the other two Hobbledown applications on the agenda - with the permission of the Chair, the member of the public also spoke in objection to the other two applications at this time.

Decision:

Following consideration, Councillor Bernie Muir proposed a motion that the Officer recommendation be amended by way of an additional condition, as follows:

The animal shelter hereby approved on the plan numbered 006 Rev B shall be used solely for the keeping of animals and shall be removed from the land when no longer required for that purpose and the land restored to its condition before the development took place within one month of the use ceasing.

Reason: The building hereby permitted would constitute inappropriate development in the Green Belt were it not for the proposed use and removal would be required to protect the long-term openness of the area in accordance with Sections 12 and 13 of the National Planning Policy Framework 2023, Policies CS2 and CS5 of the Core Strategy 2007 and Policies DM3, DM10 and DM26 of the Development Management Policies Document 2015.

The proposal was seconded by Councillor Jan Mason.

The Committee voted (8 for, and the Chair not voting) in favour of the motion.

Councillor Bernie Muir proposed a motion that the Officer recommendation be amended by way of an amendment to condition 3, as follows:

A scheme to enhance the biodiversity interest of the site shall be submitted to the local planning authority within one month of the date of this decision. Details shall include the vegetation (hedgerows and trees) that were removed to accommodate the development hereby permitted and a schedule and plan of replacement planting.  Enhancement shall be measured against the baseline prior to the removal of vegetation to accommodate the development hereby permitted. The scheme shall be implemented in full as approved within the next planting season (or as otherwise agreed in writing with the local planning authority) and thereafter maintained.

Reason: To enhance biodiversity and nature habitats in accordance with Policy CS3 of the Core Strategy (2007) and Policy DM4 of the Development Management Policies 2015.

The proposal was seconded by Councillor Jan Mason.

The Committee voted (5 for, 2 against, 1 abstaining, and the Chair not voting) in favour of the motion.

The Vice-Chair proposed a motion that the Officer recommendation be amended by way of removal of condition 2, as the condition was not required or workable due to that fact it referred to works to be done prior to occupation, which did not apply in the case of the development in question. The proposal was  ...  view the full minutes text for item 39.

40.

Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT pdf icon PDF 630 KB

Construction of a Prairie Dog enclosure (retrospective).

Minutes:

Description:

Construction of a Prairie Dog enclosure (retrospective).

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Officer.

Public Speaking:

The Ward Councillor who called-in the application spoke on the application.

Decision:

Following consideration, Councillor Neil Dallen proposed a motion that the application be deferred to a future meeting of the Committee in order to obtain additional information and clarity on the sustainable drainage system referenced by the Local Flood Authority at paragraph 16.6 of the report. The motion was seconded by Councillor Phil Neale.

Subsequently, the Committee resolved (5 for, 3 abstaining, and the Chair not voting) to:

DEFER the application, for the following reason:

In order to obtain additional information and clarity on the sustainable drainage system referenced by the Local Flood Authority at paragraph 16.6 of the report.

 

41.

Hobbledown, Horton Lane, Epsom, Surrey, KT19 8PT pdf icon PDF 627 KB

Installation of play equipment and construction of timber covered entrance and exit ways and a buggy storage area outside the Imaginarium within Hobbledown (retrospective).

Minutes:

Description:

Installation of play equipment and construction of timber covered entrance and exit ways and a buggy storage area outside the Imaginarium within Hobbledown (retrospective).

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Officer.

Public Speaking:

The Ward Councillor who called-in the application spoke on the application.

Decision:

Following consideration, the Vice-Chair proposed a motion that the application be deferred to a future meeting of the Committee in order to obtain additional information and clarity on the sustainable drainage system referenced by the Local Flood Authority at paragraph 16.6 of the report. The motion was seconded by Councillor Neil Dallen.

Subsequently, the Committee resolved (5 for, 3 abstaining, and the Chair not voting) to:

DEFER the application, for the following reason:

In order to obtain additional information and clarity on the sustainable drainage system referenced by the Local Flood Authority at paragraph 16.6 of the report.

42.

Northey Avenue Sports Ground, Northey Avenue, Cheam SM2 7HN pdf icon PDF 249 KB

Extensions and internal alterations to existing Sports Ground Pavilion.

Additional documents:

Minutes:

Description:

Extensions and internal alterations to existing Sports Ground Pavilion.

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Officer.

Decision:

During the course of debate, at 22:30, the Chair asked the Committee, in line with CPR 9.1 of Appendix 5 to the Constitution, to decide either that the application in question be agreed as presented without further debate, or that the application be deferred to the next meeting of the Committee.  

A motion to agree the Officer recommendation as set out in the report was proposed by Councillor Neil Dallen and seconded by Councillor Kate Chinn.

Subsequently, the Committee unanimously resolved to:

Grant planning permission subject to the following conditions and informatives:

Conditions

(1)          Timescale

The development hereby permitted shall be commenced within three years from the date of this decision.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 (as amended).

(2)          Approved Plans

Unless otherwise agreed in writing by the local planning authority, the development hereby permitted shall be carried out in accordance with the plans numbered 1186-PA-05, received by the local planning authority on 22 May 2023.

Reason: For avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy 2007.

(3)          Sustainability Measures

Prior to the occupation of the development, details of sustainability measures shall be submitted to and approved in writing by the local planning authority.  These details shall demonstrate how the development would be efficient in the use of energy, water and materials including means of providing the energy requirements of the development from renewable technologies.  The development shall be carried out in strict accordance with the approved details prior to the first occupation of the building, shall be maintained as such thereafter and no change shall take place without the prior written consent of the local planning authority.

Reason: To ensure that measures to make the development sustainable and efficient in the use of energy, water and materials are included in the development in accordance with Policy CS6 of the Core Strategy (2007).

(4)          Materials

The materials to be used in the construction of the external surfaces of the extension hereby permitted shall accord with those indicated within the application form associated with the application, unless otherwise agreed in writing by the local planning authority.

Reason: To ensure a satisfactory external appearance in accordance with Policy CS5 of the Core Strategy 2007 and Policies DM9 and DM10 of the Development Management Policies Document 2015.

 

(5)          Compliance with Ecology Survey

The mitigation biodiversity enhancement opportunity measures detailed in Section 4 of the approved Ecology Survey (arbtech- Preliminary Bat Roost Assessment submitted on 29 September) shall be carried out in full prior to occupation of the development hereby permitted and thereafter maintained for the lifetime of the development.

Reason: In the interests of minimising flood risk in accordance with Policy CS6  ...  view the full minutes text for item 42.

43.

Appeals Report pdf icon PDF 387 KB

The summary of all Planning Appeal Decisions and Current Appeals between October-December 2023.

Minutes:

The Committee received the Appeals Report, summarising all Planning Appeal Decisions and Current Appeals between October-December 2023.