Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declarations of interest were made in relation to items of business to be discussed at the meeting:

In the interests of openness and transparency, Councillor Bernice Froud declared that she is a member of Epsom Civic Society. Councillor Froud stated that she came to the meeting with a clear and open mind.

In the interests of openness and transparency, Councillor Kate Chinn declared that she is a member of Epsom Civic Society. Councillor Chinn stated that she came to the meeting with a clear and open mind.

In the interests of openness and transparency, Councillor Neil Dallen declared that he is a member of Epsom Civic Society and Epsom Town Residents' Association. Councillor Dallen stated that he came to the meeting with a clear and open mind.

In the interests of openness and transparency, Councillor Steven McCormick declared that he is a member of Epsom Civic Society and Woodcote (Epsom) Residents' Society. Councillor McCormick stated that he came to the meeting with a clear and open mind.

Item 3: 107-111 East Street

In the interests of openness and transparency, Councillor Monica Coleman declared on behalf of all Councillors that all Councillors had received a number of email correspondence from the Agent to Item 3. Councillor Coleman also declared that most Councillors are familiar with the family occupying the property next door to the property that Item 3 relates to. Councillor Coleman stated that all Councillors came to the meeting without predetermination.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Planning Committee held on the 17 June (attached) and authorise the Chairman to sign them.

The Minutes of the previous meeting of the Committee held on 17 June were agreed as a true record and signed by the Chair.

Demolition of the existing buildings and erection of part 3 storey, part 4 storey building comprising 23 residential flats (8 x 1 bedroom, 11 x 2 bedroom and 4 x 3 bedroom) with associated car and cycle parking and refuse storage

Description

Demolition of the existing buildings and erection of part 3-storey, part 4-storey building comprising 23 residential flats (8 x 1 bedroom, 11 x 2 bedroom and 4 x 3 bedroom) with associated car and cycle parking and refuse storage.

Decision

The Committee received a verbal introduction from the Planning Officer.

The Committee was addressed by the Agent to the Applicant.

The following matters were raised by the Committee:

a)            Access road: Members raised concerns regarding the traffic flow and access from the adjacent Kiln Lane. Officers noted that Surrey County Council Highways have no objections to the proposed development.

b)            Housing mix: Members raised concerns regarding the proposed housing mix. It was noted that there was a shortfall of proposed 3-bedroom properties in relation to policy DM22.

c)            Housing density: Members noted the shortage of delivery of housing land supply within the Borough and how the proposed development would be of substantial benefit in fulfilling need and making use of a brownfield site.

d)            Location: Members noted the sustainability of the site, which is situated a short distance from the train station as well as bus routes.

e)            Drainage: Members raised concerns regarding the Critical Drainage Area. Following a question from a Member, the Officer confirmed that they are satisfied with the conditions imposed to address these issues.

f)             Parking provision: Members noted the high number of proposed cycle spaces and shortfall of car parking spaces. The Officer noted that the Highways Authority had no objections to the proposed parking provision.

g)            Design of building:  Members raised concerns regarding the height, scale and design of the proposed development. Members noted the size and scale of the proposal and its materials and spoke about whether it would adversely impact the character and appearance of the surrounding area. The Officer confirmed that the Council would have full control over the colours and materials used.

h)            Landscaping and biodiversity: Members noted the proposals for landscaping. Following a question from a Member, the Officer noted that further details regarding landscaping and biodiversity may be agreed by Condition. This may be completed by recommending a percentage of tree enhancement, for example. The Officer noted a number of proposals which would promote biodiversity, including bat boxes, green roofing and bee bricks.

i)             Amenity space: Members noted the proposed provision of amenity space, which included seating areas located on the frontage for ground level flats, and terraces/balconies for the upper floors. Members also noted the local recreation ground which is situated a short distance from the site.

A deferral was proposed by Councillor Neil Dallen, and seconded by Councilor Humphrey Reynolds.

Following consideration, 6 Members voted for, and 6 Members voted against the deferral.  The Chair then used their casting vote to vote against the deferral. It was therefore resolved that the deferral was NOT ACCEPTED.

A refusal was proposed by Councillor Neil Dallen, and seconded by Councillor Nigel Collin. The reasons for this refusal were based on concerns regarding the following:

·                     Access road

·                     Parking  ...  view the full minutes text for item 6.

The Planning Service has received the following Appeal decisions from 8 April 2021 to 23 June 2021.

The Planning Service noted the Appeal decisions from 8 April 2021 to 23 June 2021.