Agenda and draft minutes

To receive declarations of any Disclosable Pecuniary Interests or other registrable or non-registrable interests from Members in respect of any item to be considered at the meeting.

Epsom Grill, 3 Waterloo Road, Epsom, Surrey, KT19 8AY:

Councillor Clive Woodbridge, Other Interest: Councillor Clive Woodbridge declared that he sat on the Licensing (Hearing) Sub-Committee that met on 07 January 2026, as mentioned at paragraph 1.4 of the report. He announced that he would withdraw from the meeting room prior to the Committee's consideration of the application.

Councillor Humphrey Reynolds, Other Interest: Councillor Humphrey Reynolds declared that he sat on the Licensing (Hearing) Sub-Committee that met on 07 January 2026, as mentioned at paragraph 1.4 of the report. He established that he maintained an open mind on the matter before him.

Following his announcement that he would be withdrawing from the meeting for item 3 of the agenda, the Chair proposed that the Item 3 of the agenda be considered as the last item of business. The Committee unanimously agreed to the proposal.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 26 February 2026 (attached) and to authorise the Chair to sign them.

The Committee confirmed as a true record the Minutes of the Meeting of the Committee held on 26 February 2026 and authorised the Chair to sign them.

Summary of Planning Performance by Quarter

The Committee received and noted the summary report of planning performance by quarter.

The following matters were considered by the Committee:

a)            The Head of Development Management and Planning Enforcement explained that oftentimes where an application has been delayed, an extension to time has been negotiated between the Council and the applicant. He explained that time extensions are reported to the Government. Applications determined within time extensions are counted as being determined within time.

Summary of all Planning and Enforcement Appeal Decisions and Current Appeals

The Committee received and noted the summary report of all planning and enforcement appeal decisions and current appeals.

The Committee considered the following matters:

a)                  The Head of Development Management and Planning Enforcement stated that the application for Farm View, Langley Vale Road, Epsom, Surrey, KT18 6AP had been missed off the list of current appeals in error. With respect to the appeal, he stated that that it was proceeding to an Inquiry which would be held in September.

Summary of Incoming and Closed Enforcement Cases by Month

The Committee received and noted the summary report of incoming and closed enforcement cases by month.

Summary of Likely Applications to be Heard at Planning Committee

The Committee received and noted the summary report of likely applications to be heard at future planning committee meetings.

Variation of Condition 2 (Opening Hours) of planning permission 05/00330/FUL to allow extended opening hours Monday to Thursday until 02:00am, Friday and Saturday until 03:00am and Sunday until midnight.

Prior to the Committee’s consideration of this agenda item, the Chair, Councillor Clive Woodbridge. The Vice-Chair, Councillor Phil Neale, subsequently assumed the role of Chair of the meeting.

Description:

Variation of Condition 2 (Opening Hours) of planning permission 05/00330/FUL to allow extended opening hours Monday to Thursday until 02:00am, Friday and Saturday until 03:00am and Sunday until midnight.

Officer Recommendation:

Approval, subject to conditions and informatives.

Officer Presentation:

The Committee received a presentation on the application from the Planning Officer.

Public Speaking:

No members of the public spoke on the application.

Decision:

Following consideration, Councillor Neil Dallen proposed a motion that the application be refused for the following reason:

The proposed variation of condition 2 of planning permission 05/00330/FUL regarding the extension of opening hours would lead to increased disturbance to the occupants of nearby residential accommodation and on the wider character of the Epsom town centre, and lead to continued issues relating to anti-social behaviour. It would therefore be contrary to section 15 of the National Planning Policy Framework 2024, policy CS14 of the Core Strategy 2007, policy E6 of Plan E 2011, and policy DM9 of the Development Management Policies Document 2015.

The proposal was seconded by Councillor Humphrey Reynolds.

The Committee voted (3 for, 3 against, and the Chair exercising his casting vote against the proposal), and the motion was lost.

Following further consideration, Councillor James Lawrence proposed a motion that the Officer recommendation be agreed as set out in the report. The proposal was seconded by Councillor Robert Leach.

The Committee resolved (3 for, 3 against, and the Chair exercising his casting vote in favour of the proposal) to:

Grant planning permission, subject to the variation of Conditions 1 and 2 and addition of Condition 3 to the original permission (05/00330/FUL), as follows:

Conditions

(1)          Timescale

(deleted)

(2)          Opening Hours

The premises shall only be open for customers between the hours of 07:00 hours and 02:00 hours (on the following day) Monday to Thursday, 07:00 hours and 03:00 hours (on the following day) Friday and Saturday; and 07:00 hours and 00:00 hours on Sunday.

Reason:To enable the Local Planning Authority to assess the impact of the increase opening hours on the surrounding amenities and to ensure the development does not result in a permanent and unacceptable form of development, in accordance with the NPPF 2024 and Policy DM10 of the Development Management Policies Document 2025.

(3)          Temporary use

The trading hours in Condition 2 hereby permitted shall cease on or before two years from the date of this planning permission.

Reason: To allow the local planning authority an opportunity to assess the effect of the use hereby permitted on the amenities of the occupiers of the surrounding area in accordance with Section 15 of the National Planning Policy Framework 2024 and Policy DM10 of the Development Management Policies Document 2015.

Informatives

(1)          Variation to the Conditions

Condition 1 is amended as the original permission has been commenced. Condition 2 has been amended to reflect  ...  view the full minutes text for item 8.