Agenda and minutes

With the consent of the Committee, Councillor Clive Smitheram stood in for the Vice Chairman, chairing the meeting in the absence of the Chairman.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

In the interests of openness and transparency, the following declarations were made:

Declarations of Interest

Councillor John Beckett, Other Interest: Member of Epsom Civic Society, but did not engage with any Civic Society evaluations in relation to items on this agenda.

Declarations of Interest

Councillor Michael Arthur MBE, Other Interest: Member of Epsom Civic Society, but did not engage with any Civic Society evaluations in relation to items on this agenda.

Declarations of Interest

Councillor Neil Dallen, Other Interest: Member of Epsom Civic Society, but did not engage with any Civic Society evaluations in relation to items on this agenda.

Declarations of Interest

Councillor Tina Mountain, Other Interest: Member of Epsom Civic Society, but did not engage with any Civic Society evaluations in relation to items on this agenda.

Planning Application 17/01426/FUL - The Royal Automobile Club (RAC), Woodcote Park, Wilmerhatch Lane, Epsom KT18 7EW

Councillor David Wood FCA, Other Interest: Member of RAC Club.  Did not take part in the deliberations or vote.

Planning Application 17/01426/FUL - The Royal Automobile Club (RAC), Woodcote Park, Wilmerhatch Lane, Epsom KT18 7EW

Councillor Tina Mountain, Other Interest: Owns a private property that backs onto the boundary of the Royal Automobile Club.  However due to the location of the building referred to in the application within the site, it was not considered that it could be regarded as sufficiently close an association as to affect the consideration of this item.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Planning Committee held on the 22 February 2018 (attached) and authorise the Chairman to sign them.

The Minutes of the Meeting of the Planning Committee held on 22 February were agreed as a true record and signed by the Chairman.

Refurbishment and conversion of existing Chapel  (Use Class D1) to an Arts and Performance Centre (Use Class D1 and D2) , including performance zone, creative learning , exhibition and cafe zone, new entrance glazed canopy,  new 57 space car park  parking access road;  associated external works including soft and hard landscaping.

Description

Refurbishment and conversion of existing Chapel  (Use Class D1) to an Arts and Performance Centre (Use Class D1 and D2) , including performance zone, creative learning , exhibition and cafe zone, new entrance glazed canopy,  new 57 space car park  parking access road;  associated external works including soft and hard landscaping.

Decision

Planning permission is granted subject to the following conditions:

Conditions:

(1)            The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

(2)            No development shall take place until full details, of both hard and soft landscape proposals, including a schedule of landscape maintenance for a minimum period of 5 years, have been submitted to and approved in writing by the local planning authority. The approved landscape scheme (with the exception of planting, seeding and turfing) shall be implemented within one year of the occupation of the development hereby approved and thereafter retained.

Reason: To ensure the provision, establishment and maintenance of an appropriate landscape scheme in the interests of the visual amenities of the locality in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM5 and DM9 of the Development Management Policies 2015.

(3)            Prior to the commencement of any development works, including ground preparation, details of the tree protection measures to accord with British Standard 5837 shall be submitted to and approved in writing by the Local Planning Authority and the approved measures shall be implemented/erected and shall remain in place for the duration of the construction works.  The protection barriers shall only be removed on the completion of all construction activity and with the written agreement of the Local Planning Authority.  All works shall be carried out in strict accordance with the approved details.

Reason:  To protect the trees on site which are to be retained in the interests of the visual amenities of the locality in accordance with Policy CS5 of the Core Strategy 2007 and Policies DM5 and DM9 of the Development Management Policies Document 2015

(4)            No part of the building shall be occupied until space has been laid out within the site in accordance with the approved plans for a maximum of 57 cars and a minimum of 20 bicycles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. The parking area shall be used and retained exclusively for its designated use.

Reason: In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and to accord with the provisions of Policy CS16 of the Core Strategy 2007

(5)            No development shall commence until a Construction Transport Management Plan, to include details of:

a)              parking for vehicles of site personnel, operatives and visitors

b)              loading and unloading of  ...  view the full minutes text for item 65.

Refurbishment and conversion of existing Grade 2 Listed Chapel to an Arts and Performance Centre, including new entrance canopy, external repairs to the building fabric, internal alterations to building.

Description

Refurbishment and conversion of existing Grade 2 Listed Chapel to an Arts and Performance Centre, including new entrance canopy, external repairs to the building fabric, internal alterations to building.

Decision

Listed building consent is granted subject to the following conditions:

Conditions:

(1)          The works hereby granted shall be commenced before the expiration of three years from the date of this consent.

Reason: To comply with Section 18 (1) (a) of the Planning (Listed Buildings and Conservation Areas) Act 1990 as amended by Section 52(4) of the Planning and Compulsory Purchase Act 2004.

(2)          Detailed drawings of the proposed ramps and steps up to chancel, at a scale of not less than 1:20, shall be submitted to and approved in writing by the Local Planning Authority before the building is brought into use and the ramps and steps so approved shall be constructed and installed in accordance with those details.

Reason: To ensure that the designated heritage asset is protected and to accord with Policy DM8 of the Development Management Policies Document 2015

(3)          Full details of how the memorial plaques are to be removed from their original locations and reset in the new must be provided to the Local Planning Authority before any relocation work is commenced and those works must only be carried out in accordance with such details as are approved in writing by the Local Planning Authority.

Reason:  To protect these important features of the listed building and to accord with Policy DM8 of the Development Management Policies Document 2015 

(4)          The works hereby approved shall be carried out in accordance with the following plans and the applicant’s email dated 19 March 2018 regarding retention of existing  floor finishes:

1778-SK-20-K          Proposed Ground Floor plan

1778-SK-21-J           Proposed Sections

1778-SK-22-C          Proposed Roof Plan

1778-SK-23-J           Proposed Site Plan

1778-SK-25-C          Proposed SW & NE Elevations

1778-SK-26-C          Proposed NW & SE Elevations

1778-SK-27-A          Mobile teaching pods

1778-SK-28              Internal Elevations Office Screen

1778-SK-29              Proposed Entrance screen

1778-SK-30-B          Internal Elevations Servery Bar

1778-SK-31-A          Services Entries and Excavations

1778-SK-32              Internal elevations secondary glazing

1778-SK-33              Roof level - rooflights and vent grills

Reason: To ensure that the designated heritage asset is protected and to accord with Policy DM8 of the Development Management Policies Document 2015

Informative:

(1)          The Council confirms that in assessing this planning application it has worked with the applicant in a positive and proactive way, in line with the requirements of paragraph 186-187 of the National Planning Policy Framework 2012

Extension to existing sports club, reconfiguration to existing tennis courts, demolition of existing plant room and associated landscaping, engineering works and operations.

Note: Councillor David Wood left the Chamber during consideration of this item and took no part in the debate upon it.

Description

Extension to existing sports club, reconfiguration to existing tennis courts, demolition of existing plant room and associated landscaping, engineering works and operations.

Decision

Refer to the Secretary of State with a recommendation to grant planning permission subject to relevant conditions as follows:-

Conditions:

(1)            The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

(2)            Prior to the commencement of the development (other than ground works and access construction), details and samples of the materials to be used for the external surfaces of the development hereby permitted shall be submitted to and approved in writing by the local planning authority. The development shall be carried out in accordance with the approved details.

Reason: To ensure a satisfactory external appearance of the building in accordance with Policy CS5 of the Core Strategy (2007) and Policy DM10 of the Development Management Policies Document – 2015

(3)            No development shall commence until a Construction Transport Management Plan, to include details of :

a)              parking for vehicles of site personnel, operatives and visitors

b)              loading and unloading of plant and materials

c)              storage of plant and materials

d)              programme of works (including measures for traffic management)

e)              provision of boundary hoarding behind any visibility zones

f)                HGV deliveries and hours of operation

g)              vehicle routing

h)              measures to prevent the deposit of materials on the highway

(i)     before and after construction condition surveys of the highway and a commitment to fund the repair of any damage caused

(j)     details of all temporary accommodation works including temporary roads, car park, offices

(k)    Details of waste minimisation strategy- arisings

          have been submitted to and approved in writing by the local planning authority. Only the approved details shall be implemented during the construction of the development.

Reason: In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and to accord with the provisions of policy CS16 of the Core Strategy 2007.

(1)           Prior to the first occupation of the development hereby approved, a revised Travel Plan shall be submitted for the written approval of the local planning authority in accordance with the sustainable development aims and objectives of the National Planning Policy Framework, Surrey County Council’s “Travel Plans Good Practice Guide”, and in general accordance with the 'Heads of Travel Plan' document. The approved Travel Plan shall be implemented on first occupation of the new development and for each and every subsequent occupation of the development, and the Travel Plan should thereafter maintained and developed to the satisfaction of the local planning authority.

Reason: To promote sustainable means of travel and ensure that the development  ...  view the full minutes text for item 67.

Members are asked to put forward any applications which it is considered warrant a site visit.

Note: Councillor David Wood returned to the Chamber for the remainder of the meeting.

The Committee was reminded that the revised Model Code of Practice for Members in respect of planning matters was now in force.

Site visits were to be requested by Members prior to an application being reported to Committee. The decision to hold a site visit prior to the Committee meeting was to be made by the Head of Planning (formerly known as the Head of Place Development) in consultation with the Chairman.

It was still open for the Committee to request a site visit in respect to an application before it. However, a visit would only be agreed if particular factors to be seen on site were significant in terms of the weight to be afforded to them in determining the application and because, following discussion in Committee, members had reduced confidence that such factors could be fairly considered in the absence of a site visit to assess such details.  In proposing a site visit, the member who wished the Committee to have additional opportunity to do so should specify the factors to be noted which would warrant a site visit.

It was noted that site visits had been agreed to be held at the appropriate time in connection with the following applications:

·                     346 Chessington Road, West Ewell, KT19 9EG – 17/01274/FUL

·                     Langley Vale Memorial Woodland Site, Headley Road, Langley Vale, Epsom – 17/01450/FUL

·                     Former Police Station, Church Street, Epsom, KIT17 4PS – 17/01586/FUL

The following site visit was requested at the meeting subject to approval by the Chairman and interim Head of Planning:

·                     22 The Headway, Ewell – 17/01680/FLH

This report follows on from recommendations in the Planning Improvement Action Plan 2017 to provide members with an update on recently decided appeals and identifies any decisions of note.

The Committee received a summary of the appeal in relation to 2a Derek Avenue, West Ewell, KT19 9HT – 17/00301/FLH.  It was noted that the appeal had been upheld.

The Committee passed a vote of thanks and gratitude to the Head of Place Development, Mark Berry, who was leaving the Council after 13 years’ service.