Agenda, decisions and minutes

To take any questions from members of the Public.

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee.

No questions had been submitted or were asked by members of the public.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declaration of interest was made in relation to the business to be considered at the meeting:

Health and Wellbeing Action Plan

Councillor Kate Chinn, Other Interest: In the interests of openness and transparency, Councillor Kate Chinn declared that she was a member of the steering group for Epsom and Ewell Dementia Action Alliance.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 10 October 2019 (attached) and to authorise the Chair to sign them.

The Minutes of the meeting of the Community and Wellbeing Committee held on 10 October 2019 were agreed as a true record and signed by the Chairman.

The Minutes of the meeting of the Community and Wellbeing Committee held on 10 October 2019 were agreed as a true record and signed by the Chairman.

This report sets out Epsom and Ewell Borough Council’s Health and Wellbeing Action Plan 2019-2021.

Following consideration, it was resolved:

(1)      That the Committee approved the Health and Wellbeing Action Plan, set out in Annex 1 of the report.

The Committee received a report setting out Epsom and Ewell Borough Council’s Health and Wellbeing Action Plan 2019-2021.

The following matters were considered:

a)            Action plan objective: increase levels of walking and cycling. Officers informed the Committee that a number of actions were planned to promote walking and cycling in the Borough, including improved website information, maps and identification of accessible routes. Following a question from a Member, it was noted that Officers would liaise with Surrey County Council Highways to address overgrown vegetation blocking a walking route adjacent to Cheam Road.

b)           Action plan objective: meeting the needs of those with dementia. The Committee was informed that in support of objective 8 of the Action Plan, it was intended to provide Officers and Councillors with access to dementia awareness training.

Following consideration, it was resolved:

(1)      that the Committee approved the Health and Wellbeing Action Plan, set out in Annex 1 of the report.

This report sets out the proposal for a Community Boxing Pilot within Epsom & Ewell.

Following consideration, it was resolved:

That the Committee agreed:

(1)      That subject to securing all third party funding and entering into relevant agreement, to approve the Community Boxing Pilot, as set out in the report;

(2)      to delegate to the Head of Housing and Community in consultation with Chair and Vice-chair of the Community and Wellbeing Committee and the Council’s Chief Operating Officer any minor operational changes to the pilot.

The Committee received a report setting out a proposal for a Community Boxing Pilot within Epsom & Ewell.

The following matters were considered:

a)            Involvement of Amateur Boxing Clubs. The Committee noted that Surbiton Amateur Boxing Club had been selected for involvement with the pilot following its recommendation by England Boxing as an accredited club with capacity to deliver the scheme. Clubs within Epsom & Ewell had been approached, but were not affiliated to England Boxing.

Following consideration, it was resolved:

That the Committee agreed:

(1)      that subject to securing all third party funding and entering into the relevant agreement, to approve the Community Boxing Pilot, as set out in the report;

(2)      to delegate to the Head of Housing and Community in consultation with Chair and Vice-chair of the Community and Wellbeing Committee and the Council’s Chief Operating Officer any minor operational changes to the pilot.

This report summarises the proposed 2020/21 capital programme and a provisional programme for 2021-23. The Committee’s approval is sought for the programme to be submitted to Council in February 2020.

Following consideration, it was resolved:

That the Committee:

(1)      submitted the Capital Programme for 2020/21 as identified in section 4 and 5 of the report to the Council for approval on 13 February 2020;

(2)      confirmed that it supported all of the schemes included in the provisional programme for 2021-23 as identified in section 6 of the report;

(3)      noted that:-

(a)  schemes subject to external funding from Disabled Facilities Grants would only proceed when funding had been received;

(b)  schemes for 2021-23 were provisional pending an annual review of funds available for capital investment.

The Committee received a report summarising the proposed 2020/21 Capital Programme and a provisional programme for 2021-23. The Committee’s approval was sought for the programme to be submitted to Council in February 2020.

The following matters were considered:

a)            Future use of Bourne Hall. The Committee noted that discussions were underway with Surrey County Council regarding future use of Bourne Hall. Officers hoped that proposals would be presented to the Committee for consideration during the 2020-21 financial year.

b)            Grant funding for performing arts. Following an enquiry from a Councillor, it was noted that Officers would look into the availability of grant funding for the Epsom Playhouse in relation to supporting the provision of minority community group performing arts projects.

Following consideration, it was resolved:

That the Committee:

(1)      submitted the Capital Programme for 2020/21 as identified in section 4 and 5 of the report to the Council for approval on 13 February 2020;

(2)      confirmed that it supported all of the schemes included in the provisional programme for 2021-23 as identified in section 6 of the report;

(3)      noted that:-

a)            schemes subject to external funding from Disabled Facilities Grants would only proceed when funding had been received;

b)           schemes for 2021-23 were provisional pending an annual review of funds available for capital investment.

This report recommends fees and charges for which this Committee is responsible, with the new charges being effective from 1 April 2020.

Following consideration, it was resolved:

That the Committee:

(1)       authorised the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items;

and, subject to the approval of Council:

(2)      agreed the fees and charges for 2020/21 as set out at Annex 1.

The Committee received a report recommending fees and charges for which it is responsible, with the new charges being effective from 1 April 2020.

The following matters were considered:

a)            Bourne Hall. Officers informed the Committee that it was proposed to combine peak and off-peak charges into a standard annual charge for room hires, as use of the venue did not follow a seasonal pattern.

b)           Commercial outdoor fitness classes in parks. Officers informed the Committee that it was proposed to introduce an annual charge for use of the Borough’s parks for outdoor fitness classes. This charge was based on the number of classes held per week by the operator and would cover the cost of administration and make a small contribution to the general upkeep of the Borough’s green spaces.

Following consideration, it was resolved:

That the Committee:

(1)      authorised the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items;

and, subject to the approval of Council:

(2)      agreed the fees and charges for 2020/21 as set out at Annex 1.

This report sets out estimates for income and expenditure on services in 2020/21.

Following consideration, it was resolved:

That the Committee:

(1)      recommended the 2020/21 service estimates for approval at the budget meeting of Full Council in February 2020.

(2)      supported in principle the future savings options as set out in 5.3 of the report for inclusion in the Medium Term Financial Strategy.

The Committee received a report setting out estimates for income and expenditure on services in 2020/21.

The following matters were considered:

a)            Outturn for Community & Wellbeing Committee, 2019/20. The Committee was informed that its outturn for 2019/20 was a probable overspend of £182,000. This was due to an increase in the number of families requiring temporary accommodation.

b)           Future savings options. The Committee noted the potential future savings options identified by the report for in-principle approval. These included: Reducing subsidy of operating Ewell Court House (2020/21); Review of Bourne Hall (2021/22 & 2022/23); Locking of parks (2021&22); Reduce subsidy of operating Community & Wellbeing Centre (2023/24).

Following consideration, it was resolved:

That the Committee:

(1)      recommended the 2020/21 service estimates for approval at the budget meeting of Full Council in February 2020.

(2)      supported in principle the future savings options as set out in 5.3 of the report for inclusion in the Medium Term Financial Strategy.