Agenda, decisions and minutes

Community and Wellbeing Committee
Tuesday, 23rd January, 2018 7.30 pm

Venue: Council Chamber - Epsom Town Hall

Contact: Tim Richardson, 01372 732122  Email: trichardson@epsom-ewell.gov.uk

Items
No. Item

20.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Decision:

The following declarations of interests were made by members of the Committee with regard to items on the agenda:

 

Civil Penalties under the Housing and Planning Act 2016 for Private Sector Housing Enforcement

Councillor Barry Nash, Disclosable Pecuniary Interest: Owner of rental property within the Borough.

Councillor Tony Axelrod, Disclosable Pecuniary Interest: Owner of rental property within the Borough.

 

Minutes:

The following declarations of interests were made by members of the Committee with regard to items on the agenda:

Civil Penalties under the Housing and Planning Act 2016 for Private Sector Housing Enforcement

Councillor Barry Nash, Disclosable Pecuniary Interest: Owner of rental property within the Borough.

Councillor Tony Axelrod, Disclosable Pecuniary Interest: Owner of rental property within the Borough.

 

21.

Question Time

To take any questions from members of the Public.

 

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee.

Decision:

No questions were received from members of the public.

Minutes:

No questions were received from members of the public.

22.

Minutes of the Previous Meeting pdf icon PDF 100 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 9 October 2017 (attached) and to authorise the Chairman to sign them.


Decision:

The Minutes of the meeting of the Committee held on 9 October 2017 were agreed as a true record and signed by the Chairman.

Minutes:

The Minutes of the meeting of the Committee held on 9 October 2017 were agreed as a true record and signed by the Chairman.

23.

Civil Penalties under the Housing and Planning Act 2016 for Private Sector Housing Enforcement pdf icon PDF 92 KB

To determine the charging structure for civil penalties for certain Housing Act offences.

Additional documents:

Decision:

Following consideration, the Committee:

(1)          Approved the charging structure set out in Annexe 1 to the report.

(2)          Delegated to the Head of Housing and Community the determination of individual financial penalties in accordance with the charging structure.

Minutes:

The Committee received a report requesting that it determine the charging structure for civil penalties for certain Housing Act offences.

Following consideration, the Committee:

(1)          Approved the charging structure set out in Annexe 1 to the report.

(2)          Delegated to the Head of Housing and Community the determination of individual financial penalties in accordance with the charging structure.

24.

Health and Wellbeing Position Statement pdf icon PDF 93 KB

This report outlines our current position in the delivery of Health and Wellbeing to our residents, and identifies the range of council activities which are linked to the priorities in Surrey’s Joint Health and Wellbeing strategy. It also proposes how this involvement can be developed in future, to ensure it continues to meet both county and any emerging local priorities.

Additional documents:

Decision:

The Committee:

(1)          Considered the Council’s current approach to supporting Health and Wellbeing activities within the Borough as set out in the Health and Wellbeing Position Statement and Action Plan in Annexe 1 to the report, and noted that these would be reviewed in the future to provide measurement of their outcomes.

(2)          Agreed to the development of a Borough Health and Wellbeing Strategy to incorporate identified local priorities as well as those set out in the Surrey’s Joint Health and Wellbeing Strategy (Annexe 2 to the report).

Minutes:

The Committee received a report outlining the Council’s current position in the delivery of Health and Wellbeing to residents, and proposing the development of a borough Health and Wellbeing Strategy.

The following matters were considered:

a)            The Council’s role as a facilitator. The Chairman of the Council’s Health Liaison Panel, Councillor Richard Baker, addressed the Committee to detail the Panel’s involvement in developing the draft Health and Wellbeing Position Statement and Action Plan. It was noted that the Council’s role was predominantly that of a facilitator, not an implementer.

b)            Measurement of outcomes. Following a question from a member of the Committee, the Head of Housing and Community informed the meeting that measuring the impact of actions within the action plan was challenging, as they were only likely to became apparent over an extended period of time. In some instances this would be a number of years. It was noted that the action plan and position statement would be reviewed in the future, to enable this measurement to be undertaken.

Following consideration, the Committee:

(1)          Noted the Council’s current approach to supporting Health and Wellbeing activities within the Borough as set out in the Health and Wellbeing Position Statement and Action Plan in Annexe 1 to the report, and that these would be reviewed in the future to provide measurement of their outcomes.

(2)          Agreed to the development of a Borough Health and Wellbeing Strategy to incorporate identified local priorities as well as those set out in the Surrey’s Joint Health and Wellbeing Strategy (Annexe 2 to the report).

25.

Scrutiny Review of Epsom Playhouse pdf icon PDF 91 KB

This report presents the Community and Wellbeing Committee with the Report of the Scrutiny Review Task Group on Epsom Playhouse, approved by the Audit, Crime & Disorder and Scrutiny Committee in November 2017.

Additional documents:

Decision:

The Committee:

(1)          Considered the Report of the Scrutiny Review Task Group attached at Annexe 1, in accordance with the Local Authorities (Committee System) (England) Regulations 2012.

(2)          Agreed the findings of the Scrutiny Review Task Group set out in its report including, in particular, that Epsom Playhouse should continue to deliver its services to the community and that staff should continue their work to reduce the overall costs of running the theatre. Additionally, the Committee requested that a business plan for the Epsom Playhouse be presented to members of the Community and Wellbeing Committee in October 2018.

(3)          Agreed that officers should explore implementation of the matters listed in the conclusion of the Scrutiny Review Task Group report under the headings ‘Income Generation’, ‘Equipment’ and ‘Building’, taking into consideration operational viability, legal implications and financial constraints.

(4)          Agreed to receive future reports, as appropriate, on those matters identified by officers as having potential positive business opportunities for Epsom Playhouse.

Minutes:

The Committee received a report presenting the Report of the Scrutiny Review Task Group on Epsom Playhouse, and asking it to agree the report’s findings. The following matters were considered:

a)            Scrutiny Review report. The Chairman of the Council’s Audit Crime & Disorder and Scrutiny Committee, Councillor David Reeve, addressed the Committee to introduce and detail the findings of the Scrutiny Review Task Group’s Report.

b)            Review of actions as a result of the Scrutiny Review. The Committee requested that a plan of actions to be taken as a result of the Scrutiny Review be presented to it in October 2018 and reviewed in October 2019.

Following this, the Committee:

(1)          Considered the Report of the Scrutiny Review Task Group attached at Annexe 1, in accordance with the Local Authorities (Committee System) (England) Regulations 2012.

(2)          Agreed the findings of the Scrutiny Review Task Group set out in its report including, in particular, that Epsom Playhouse should continue to deliver its services to the community and that staff should continue their work to reduce the overall costs of running the theatre. Additionally, the Committee requested that a plan of actions to be taken as a result of the Scrutiny Review be presented to it in October 2018 and reviewed in October 2019.

(3)          Agreed that officers should explore implementation of the matters listed in the conclusion of the Scrutiny Review Task Group report under the headings ‘Income Generation’, ‘Equipment’ and ‘Building’, taking into consideration operational viability, legal implications and financial constraints.

(4)          Agreed to receive future reports, as appropriate, on those matters identified by officers as having potential positive business opportunities for Epsom Playhouse.

26.

Capital Programme 2018/19 pdf icon PDF 105 KB

This report summarises the proposed 2018/19 capital programme and a provisional programme for 2019-21 and seeks the Committee’s approval for it to be submitted to Council in February 2018.

Additional documents:

Decision:

Following consideration, the Committee:

(1)          Submitted the Capital Programme for 2018/19 as identified in section 4 and 5 of the report to the Council for approval on 20 February 2018.

(2)          Confirmed that it supported all of the schemes included in the provisional programme for 2019-21 as identified in section 6 of the report.

And noted that:-

a)            Schemes subject to external funding from Disabled Facilities Grant would only proceed when funding had been received.

b)            schemes for 2019-21 were provisional pending an annual review of funds available for capital investment.

Minutes:

Committee received a report proposing the 2018/19 capital programme and provisional programme for 2019-21.

Following consideration, the Committee:

(1)          Submitted the Capital Programme for 2018/19 as identified in section 4 and 5 of the report to the Council for approval on 20 February 2018.

(2)          Confirmed that it supported all of the schemes included in the provisional programme for 2019-21 as identified in section 6 of the report.

And noted that:-

a)            Schemes subject to external funding from Disabled Facilities Grant would only proceed when funding had been received.

b)            schemes for 2019-21 were provisional pending an annual review of funds available for capital investment.

27.

Fees and Charges 2018/19 pdf icon PDF 79 KB

This report recommends fees and charges for which this Committee is responsible, with the new charges being effective from 1 April 2018.

Additional documents:

Decision:

Following consideration, the Committee:

(1)          Authorised the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items.

And subject to the approval of Council, the Committee:

(2)          Agreed the fees and charges for 2018/19 as set out at Annexe 1 to the report.

Minutes:

The Committee received a report recommend fees and charges for which it is responsible, with the new charges being effective from 1 April 2018. It was noted that a revised version of the report had been published as a supplement to the agenda, and replaced the copy included in the original agenda pack.

Following consideration, the Committee:

(1)          Authorised the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items.

And subject to the approval of Council:

(2)          Agreed the fees and charges for 2018/19 as set out at Annexe 1 to the report.

28.

Revenue Budget Report pdf icon PDF 122 KB

This report sets out estimates for income and expenditure on services in 2018/19.

Decision:

Following consideration, the Committee:

(1)          Recommended the 2018/19 service estimates for approval at the budget meeting of the Full Council on 20 February 2018.

Minutes:

The Committee received a report setting out the estimates for income and expenditure on services in 2018/19.

Following consideration, the Committee:

(1)          Recommended the 2018/19 service estimates for approval at the budget meeting of the Full Council on 20 February 2018.

29.

Outstanding References pdf icon PDF 58 KB

The references to Officers outstanding as at 23 January 2018.

 


Additional documents:

Decision:

The Committee noted the outstanding references detailed in the Annexe to the report.

Minutes:

The Committee noted the outstanding references detailed in the Annexe to the report.