Agenda, decisions and minutes

To take any questions from members of the Public.

Please note: Members of the Public are requested to inform the Democratic Services Officer before the meeting begins if they wish to ask a verbal question to the Committee.

No questions had been submitted or were asked by members of the public.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

No declarations of interest were made in relation to items on the agenda.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 20 June 2019 (attached) and to authorise the Chair to sign them.

The Minutes of the Meeting of the Community and Wellbeing Committee held on 20 June 2019 were agreed as a true record and signed by the Chair.

The purpose of this report is to update Committee on the progress of the Hospital to Home Support Service.

Following consideration, it was resolved:

(1)      That the Committee noted the progress of the Home to Hospital since 19 March 2019.

The Committee received a report providing an update on the progress of the Hospital to Home Support Service (HtHSS).

The following matters were considered:

a)            Delivery of service to East Elmbridge area. The Committee was informed that the £11,200 funding provided for the delivery of the HtHSS in East Elmbridge was sufficient to cover the cost of operating the service.

b)            Future continuance of service. Following a question regarding the number of referrals required for the service to continue, Officers informed the Committee that the Clinical Commissioning Group (CCG) would decide whether to continue funding HtHSS. The current funding agreement would end on 30 March 2020. The CCG’s decision would dictate whether the service could continue.

Following consideration, it was resolved:

(1)      That the Committee noted the progress of the Home to Hospital since 19 March 2019.

This report provides a background of Social Prescribing, and an update on the delivery of the service in the Borough.

Following consideration, it was resolved:

(1)      To Note the update report and endorse the continuation of the Social Prescribing service;

(2)      To Agree to the Head of Operational Services, in consultation with the Chairman and Vice Chairman of the Committee, to entering into appropriate contracts for the delivery of Social Prescribing services by the Council to relevant Primary Care Networks.

The Committee received a report providing a background on Social Prescribing, and an update on the delivery of the service by the Council.

The following matters were considered:

a)            Council’s involvement in social prescribing. Officers informed the Committee that the Council was well positioned to be involved in Social Prescribing due to its local knowledge and links to existing services/resources. The social prescribing model would be self funding, and offered the potential of additional revenue generation through increased take up of council services. The service promoted the Council’s Corporate Priority of ‘Supporting our Community’ by tackling social isolation and helping residents to build social networks.

b)            Future updates on service. The Committee noted that updates on the operation of the service would be provided to Members in the future, and could be included in the Committee’s Forward Plan as appropriate. Data from the service would be used to inform future updates to the Council’s Health and Wellbeing Strategy, an item of business which was included elsewhere on the agenda for this meeting.

c)            Take-up of service. The Committee was informed that take-up of the service by GPs would take time to build. Officers were continuing to provide promotional material to GP surgeries and were in dialogue with GP’s to build awareness of the service’s benefits.

Following consideration, it was resolved:

(1)      To note the update report and endorse the continuation of the Social Prescribing service;

(2)      To agree to the Head of Operational Services, in consultation with the Chairman and Vice Chairman of the Committee, to entering into appropriate contracts for the delivery of Social Prescribing services by the Council to relevant Primary Care Networks.

This report considers a proposal by the Girl Guides to widen their existing lease user clause to allow third party use by other not for profit community groups.

Following consideration, it was resolved that:

(1)      The Head of Property and Regeneration, in consultation with the Chair and Vice Chair of Community and Wellbeing, agree the proposed terms to amend the restrictive user clause to allow third party use by other not for profit community groups.

The Committee received a report presenting a proposal by the Girl Guides to widen their existing lease user clause for the Little Acres site to allow third party use by other not for profit community groups.

The following matters were considered:

a)            Restrictions on use of site by third parties. Members of the Committee considered that use of the site by third parties should not generate revenue for the Girl Guides, and that all uses should be appropriate to the location. Officers informed the Committee that restrictions upon the use of the site were within the Council’s control, as terms for the amendments to the restrictive user clause had not yet been agreed.

b)           Delegation of agreement of terms. The Committee considered that delegation of the agreement of terms for theamendment of the restrictive user clause should be granted to the Head of Property and Regeneration in consultation with the Chair and Vice Chair of the Committee. The Committee noted that the Council’s Chief Legal Officer would be consulted as a matter of course with regard to the terms of agreement.

Following consideration, it was resolved that:

(1)      The Head of Property and Regeneration, in consultation with the Chair and Vice Chair of Community and Wellbeing, agree the proposed terms to amend the restrictive user clause to allow third party use by other not for profit community groups.

Report to follow. This report considers a proposal from Mo-Ichido Martial Arts Club to open a new facility at Horton Country Park for a martial arts centre.

Following consideration, it was resolved that:

(1)      The Head of Property and Regeneration, in consultation with the Chief Legal Officer and Chair and Vice-Chair of Community and Wellbeing Committee, be authorised to conclude negotiations and grant the Mo-Ichido Martial Arts Club a lease of the Green Room, Horton Country Park for the use as a karate club.

The Committee received a report presenting a proposal from Mo-Ichido Martial Arts Club to open a new facility at Horton Country Park for a martial arts centre.

The following matters were considered:

a)            Lease of site rather than Council refurbishment/development. It was proposed to lease the venue for a commercial rental value with a requirement that the hirer undertook necessary refurbishment work at their own cost. Officers informed the Committee that this approach was advantageous as it did not require capital investment from the Council and transferred risk from the Council to the proposed tenant.

b)            Noise. A Member of the Committee raised a concern that some martial arts undertook celebration activities such as dragon dancing or drumming, and that this might not be appropriate for the location. Officers would consider this matter.

c)            Car park use. The Committee was informed that it was expected that users of the martial arts centre would use the car park for drop-off and pick-up rather than staying throughout sessions. This was due to the age profile (10+) of customers. Younger children would not be using the site and would instead continue to train at the Club’s other site on Ruxley Lane.

Following consideration, it was resolved that:

(1)      The Head of Property and Regeneration, in consultation with the Chief Legal Officer and Chair and Vice-Chair of Community and Wellbeing Committee, be authorised to conclude negotiations and grant the Mo-Ichido Martial Arts Club a lease of the Green Room, Horton Country Park for the use as a karate club.

This report sets out the Epsom and Ewell Borough Health and Wellbeing Strategy 2019-2023.

Following consideration, it was resolved:

That the Committee:

(1)      Approved the Epsom and Ewell Borough Council Health and Wellbeing Strategy 2019-2023 as set out in Annex 1 to the report.

(2)      Approved that minor amendments to the strategy and presentational considerations as they relate to new information and data are delegated to the Head of Housing and Community, in consultation with the Chair and Vice-Chair of Community and Wellbeing Committee.

The Committee received a report setting out the Epsom and Ewell Borough Health and Wellbeing Strategy 2019-2023.

The following matters were considered:

a)            Future minor amendments to the Strategy. It was noted that the Strategy was intended as a ‘living’ document and that a number of minor amendments to it would be required in the future. The Committee considered that these should be delegated to the relevant Officer Head of Service in consultation with the Chair and Vice Chair when relating to presentation and new information/data.

b)            Consultation and involvement with other bodies. The Committee was informed that a diverse group of community and charity organisations and other partners would be consulted with regard to the Action Plan for the Health and Wellbeing Strategy. Following a question from a Councillor, officers confirmed this would include Mental Health partners.

Following consideration, it was resolved:

That the Committee:

(1)      Approved the Epsom and Ewell Borough Council Health and Wellbeing Strategy 2019-2023 as set out in Annex 1 to the report.

(2)      Approved that minor amendments to the strategy and presentational considerations as they relate to new information and data are delegated to the Head of Housing and Community, in consultation with the Chair and Vice-Chair of Community and Wellbeing Committee.

This report informs the Committee of the Council’s revenue budget targets presented to the Strategy & Resources Committee.  The report seeks guidance on the preparation of the Committee’s service estimates for 2020/21.

The Committee received a report informing it of the Council’s revenue budget targets presented to the Strategy & Resources Committee.  The report sought guidance on the preparation of the Committee’s service estimates for 2020/21.

Following consideration, it was resolved:

That the Committee:

(1)      Noted the implications of the budget targets presented to the Strategy & Resources Committee.

(2)      Considered how savings can be generated to address the Council wide funding gap of £544,000 in 2020/21.

This report asks the Committee to agree its forward plan for 2019/20.

Following consideration, it was resolved:

(1)      That the Committee approved the forward plan 2019/20 attached at Annex 1.

The Committee received a report asking it to agree its forward plan for 2019/20.

Following consideration, it was resolved:

(1)      That the Committee approved the forward plan 2019/20 attached at Annex 1, subject to the addition of updates on the Social Prescribing and Hospital to Home services to March 2020.