Agenda, decisions and minutes

To take any questions from members of the Public.

No questions had been submitted or were asked by members of the public.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declarations were made in relation to items of business at the meeting:

Fees and Charges Report

Councillor Christine Cleveland, Other Interest: In the interests of openness and transparency, Councillor Christine Cleveland declared that she is an allotment holder.

Fees and Charges Report

Councillor Julie Morris, Other Interest: In the interests of openness and transparency, Councillor Julie Morris declared that she is an allotment holder.

The following declarations were made in relation to items of business at the meeting:

Fees and Charges Report

Councillor Christine Cleveland: In the interests of openness and transparency, Councillor Christine Cleveland declared that she is an allotment holder.

Councillor Julie Morris: In the interests of openness and transparency, Councillor Julie Morris declared that she is an allotment holder.

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 6 October 2020 (to follow) and Minutes of the Special Meeting on 16 November 2020 (to follow) and to authorise the Chair to sign them.

The Committee agreed that the Minutes of the Meeting of the Committee held on 6 October 2020 and Minutes of the Special Meeting on 16 November 2020 were a true record and authorised the Chair to sign them.

This report summarises the proposed 2021/22 capital programme and a provisional programme for 2022-24. The Committee’s approval is sought for the programme to be submitted to Council in February 2021.

Following consideration, the Committee unanimously resolved:

(1)      to submit the capital programme for 2021/22 as identified in section 4 of the report to the Council for approval on 16 February 2021;

(2)      to confirm that it supported all of the schemes included in the provisional programme for 2022-24 as identified in section 4 of this report;

(3)      to note that:-

(a)  schemes subject to external funding from Disabled Facilities Grants only proceed when funding has been received;

(b)  schemes for 2022-24 are provisional pending an annual review of funds available for capital investment.

The Committee received a report summarising the proposed 2021/22 capital programme and a provisional programme for 2022-24. The Committee’s approval was sought for the programme to be submitted to Council in February 2021.

The Committee received a verbal introduction from the Senior Accountant.

The following matters were raised by the Committee:

a)            New drainage system: Members noted the proposed new drainage system. Following a question from a Member, the Officer confirmed that all pitches would continue to be maintained as they always have been. The Officer noted that if the new drainage scheme is agreed, the standards can be continued as usual without any issues.

Following consideration, the Committee unanimously resolved:

(1)      to submit the capital programme for 2021/22 as identified in section 4 of the report to the Council for approval on 16 February 2021;

(2)      to confirm that it supported all of the schemes included in the provisional programme for 2022-24 as identified in section 4 of this report;

(3)      to note that:-

(a)  schemes subject to external funding from Disabled Facilities Grants only proceed when funding has been received;

(b)  schemes for 2022-24 are provisional pending an annual review of funds available for capital investment.

This report recommends fees and charges for which this Committee is responsible, with the new charges being effective from 1 April 2021.

Following consideration, the Committee unanimously resolved to:

(1)       Authorise the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items;

And, subject to the approval of Council:

(2)      Agree the fees and charges for 2021/22 as set out at Annex 1.

The Committee received a report recommending fees and charges for which this Committee is responsible, with the new charges being effective from 1 April 2021.

The Committee received a verbal introduction from the Head of Property and Regeneration.

Following consideration, the Committee unanimously resolved to:

(1)       Authorise the Chief Finance Officer to vary fees and charges for items generating income under £1,000 per annum and/or for one-off services or items;

And, subject to the approval of Council:

(2)      Agree the fees and charges for 2021/22 as set out at Annex 1.

This report sets out budget estimates for income and expenditure for Community & Wellbeing services in 2021/22.

Following consideration, the Committee resolved with 8 Members voting for, 1 Member voting against and the Chair not voting to:

(1)      Recommend the 2021/22 service estimates for approval at the budget meeting of Full Council in February 2021;

(2)      Confirm the savings options set-out in section 6 for inclusion in the 2021/22 and 2022/23 budget estimates, to mitigate the council’s projected budget gap.

The Committee received a report setting out budget estimates for income and expenditure for Community & Wellbeing services in 2021/22.

The Committee received a verbal introduction from the Finance Officer.

The following matters were raised by the Committee:

a)            Community Centre meals: Members noted the proposed change to buying pre-prepared meals from making them from scratch. Following a question from a Member, the Officer noted that they will take on-board Committee guidance and have a discussion with kitchen staff to ensure that the quality and enjoyment of the service is not compromised in coming to a decision.

b)           Parks: Members noted the important role that parks have played in the well-being of local residents, and increase in both pedestrians and dog-walkers. The Officer noted that a number of small wheelie bins lined with clear bags were recently distributed throughout Nonsuch Park to help eliminate the issues with dog waste.

Following consideration, the Committee resolved with 8 Members voting for, 1 Member voting against and the Chair not voting to:

(1)      Recommend the 2021/22 service estimates for approval at the budget meeting of Full Council in February 2021;

(2)      Confirm the savings options set-out in section 6 for inclusion in the 2021/22 and 2022/23 budget estimates, to mitigate the council’s projected budget gap.