Agenda, decisions and minutes

To take any questions from members of the Public.

No questions had been submitted or were asked by members of the public.

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

The following declarations of interests were made in relation to the business to be considered at the meeting.

Voluntary Sector Funding 2021-22

Councillor Kate Chinn, Other Interest: In the interests of openness and transparency Councillor Kate Chinn declared that she was very well aquainted with the Chief Officer of Age Concern, having worked with them on the Dementia Friendly Communities Steering Group..

Voluntary Sector Funding 2021-22

Councillor Peter Webb, Other Interest: In the interests of openness and transparency Councillor Peter Webb declared that he is a Citizens Advice Advisor for the Citizens Advice Bereau (Epsom)..

The following declarations of interests were made in relation to the business to be considered at the meeting:

Voluntary Sector Funding 2021-22

Councillor Kate Chinn, Other Interest: In the interests of openness and transparency Councillor Kate Chinn declared that she was very well acquainted with the Chief Officer of Age Concern, having worked with them on the Dementia Friendly Communities Steering Group.

Councillor Peter Webb, Other Interest: In the interests of openness and transparency Councillor Peter Webb declared that he is a Citizens Advice Advisor for the Citizens Advice Bureau (Epsom).

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Committee held on 19 January 2021 (to follow) and to authorise the Chair to sign them.

The Committee agreed that the Minutes of the Meeting of the Committee held on 19 January 2021 were a true record and authorised the Chair to sign them.

The Committee agreed that the Minutes of the Meeting of the Committee held on 19 January 2021 were a true record and authorised the Chair to sign them.

This report considers the continued future support of voluntary organisations in 2021/22.

Following consideration, the Committee unanimously resolved:

(1)      To approve the proposed support for voluntary organisations in 2021/22, as detailed in Appendix 1 to the report.

The Committee received a report considering the continued future support of voluntary organisations in 2021/22.

The Committee received a verbal introduction from the Head of Housing and Community.

The following matters were raised by the Committee:

a)            Parking: Members note the parking provisions offered to voluntary organisations. Following a question from a Member, the Officer confirmed that each year, the voluntary organisations are asked how many car-parking spaces they would like to purchase at the reduced rate that Council staff pay.  It was noted that as a result of the Coronavirus pandemic, most organisations had declined the yearly renewal of car-parking spaces.

b)           Rent: Following a question from a Member regarding the rental figures in Appendix 1 of the report, the Officer confirmed that nominal rent is covered by the provided grant. The ‘actual rent paid’ refers to any additional accommodation that the organisations pay for themselves, separate to the grant.

Following consideration, the Committee unanimously resolved:

(1)      To approve the proposed support for voluntary organisations in 2021/22, as detailed in Appendix 1 to the report.

This report outlines the request to install a storage container at Court Recreation Ground for use of Epsom & Ewell Colts Football Club who have a Home Ground agreement on this site since 2015.

Following consideration, it was resolved with 8 Members voting for, 1 Member voting against and the Chair not voting that the Committee agreed:

(1)      In principal that a storage container can be placed in Court Recreation Ground. This agreement in principle is based on the condition that Epsom & Ewell Colts Football Club obtain planning permission at their own expense and to gain the authority from the Fields in Trust for the placement of the container within the park.

(2)      Provided the above stipulations are met agreed to issue an annual licence subject to the Council’s terms and conditions for the container located adjacent to the changing rooms within the grounds of Court Recreation Ground for a fee set at £150 per annum which will be reviewed each year within fees and charges.

The Committee received a report outlining the request to install a storage container at Court Recreation Ground for the use of Epsom & Ewell Colts Football Club who had had a Home Ground agreement on this site since 2015. This was subject to the club obtaining the needed permissions with planning consent and the Fields in Trust.

The following matters were raised by the Committee:

a)            Visual aspect: Members raised concerns regarding the visual aspect of the proposed storage container. It was noted that the location of the storage container was, subject to Planning authority, well-thought and placed as appropriately as possible.

b)           Maintenance: Members noted the on-going maintenance of the proposed storage container. It was noted that the Football Club owners would hold responsibility for its maintenance, including the removal of any graffiti and general preservation.

Following consideration, it was resolved with 8 Members voting for, 1 Member voting against and the Chair not voting that the Committee agreed:

(1)      In principal that a storage container can be placed in Court Recreation Ground. This agreement in principle is based on the condition that Epsom & Ewell Colts Football Club obtain planning permission at their own expense and to gain the authority from the Fields in Trust for the placement of the container within the park.

(2)      Provided the above stipulations are met agreed to issue an annual licence subject to the Council’s terms and conditions for the container located adjacent to the changing rooms within the grounds of Court Recreation Ground for a fee set at £150 per annum which will be reviewed each year within fees and charges.