Agenda and minutes

Venue: https://attendee.gotowebinar.com/register/4746139109888192014

Contact: Democratic Services, email:  democraticservices@epsom-ewell.gov.uk  tel: 01372 732000

Items
No. Item

23.

Declarations of Interest

Members are asked to declare the existence and nature of any Disclosable Pecuniary Interests in respect of any item of business to be considered at the meeting.

Minutes:

The following declarations were made in relation to items of business to be discussed at the Meeting:

In the interests of openness and transparency, Councillor Steven McCormick declared that he is a member of the Woodcote Epsom Residents Society and Epsom Civic Society. He stated that he came to the meeting with a clear and open mind.

Majestic Wine Warehouses Ltd, 31 - 37 East Street

In the interests of openness and transparency, Councillor Neil Dallen declared that he shops in Majestic Wine. He also stated that he is a member of Epsom Civic Society, and that he came to the meeting with a clear and open mind.

57 Salisbury Road Worcester Park Surrey KT4 7DE

In the interests of openness and transparency, Councillor Jan Mason declared that she had received an email regarding this Item.

In the interests of openness and transparency, Councillor Lucie McIntyre declared that she had received a number of emails from residents in relation to this Item. She stated that she came to the meeting with a clear and open mind.

In the interests of openness and transparency, Councillor Monica Coleman declared on behalf of all Committee Members that all Members had received a number of emails regarding this Item, and that they came to the meeting without any pre-determination.

 

24.

Minutes of the Previous Meeting pdf icon PDF 100 KB

The Committee is asked to confirm as a true record the Minutes of the Meeting of the Planning Committee held on the 10 December 2020 (to follow) and authorise the Chairman to sign them.

Minutes:

The Minutes of the previous Meeting of the Planning Committee held on 10 December 2020 were agreed as a true record and the Committee authorised the Chair to sign them,

25.

Order of business

Minutes:

The Chairman informed the Committee that the order of business would be changed from the published agenda to take the Dorking Road Item prior to the Monthly Appeal and Housing Figure Report.

26.

20/01383/CLP, 32 Courtlands Drive, Ewell pdf icon PDF 95 KB

Certificate of Lawfulness for a proposed development comprising of a hip to gable loft conversion, rear dormer and roof lights.

Minutes:

Description

Certificate of Lawfulness for a proposed development comprising of a hip to gable loft conversion, rear dormer and roof lights.

Decision

The Committee noted a presentation from the Planning Officer.

The following point was raised by the Committee:

a)            Reason Item was brought before Committee: Members noted that the reason this Application had been brought before the Committee was because the property it relates to is owned by a Ward Councillor.

Following consideration, the Committee resolved unanimously that:

The Application be APPROVED subject to the following:

Informative(s):

(1)          A Certificate of Lawful Development is granted for the following reason:

The proposed development is Permitted Development under Schedule 2, Part 1 Classes B and C of the Town and Country Planning (General Permitted Development) Order 2015 (as amended).

(2)          This decision relates to the following drawings:

PL-00 – Location Plan – dated Sep 20

Pl-01 – Site Plan – dated Sep 20

PL-02 – Existing Ground & First Plans – dated Sep 20

PL03 – Existing First & Loft Plans – dated Sep 20

PL-04 – Existing Elevations – dated Sep 20

PL-05 – Proposed Ground & First Floor Plan – dated Sep 20

PL-06 – Proposed loft & Roof Plan – dated Sep 20

PL-07 – Proposed Elevations – dated Sep 20

PL-08 – Existing & Proposed Sections – dated Sep 20

                                                                                                                    

(3)          Development is permitted by Class B subject to the following conditions —

(a) the materials used in any exterior work must be of a similar appearance to those used in the construction of the exterior of the existing dwellinghouse;

(b) the enlargement must be constructed so that—

(i) other than in the case of a hip-to-gable enlargement or an enlargement which joins the original roof to the roof of a rear or side extension—

(aa) the eaves of the original roof are maintained or reinstated; and

 (bb) the edge of the enlargement closest to the eaves of the original roof is, so far as practicable, not less than 0.2 metres from the eaves, measured along the roof slope from the outside edge of the eaves; and

(ii) other than in the case of an enlargement which joins the original roof to the roof of a rear or side extension, no part of the enlargement extends beyond the outside face of any external wall of the original dwellinghouse; and

(c) any window inserted on a wall or roof slope forming a side elevation of the dwellinghouse must be —

(i) obscure-glazed, and

(ii) non-opening unless the parts of the window which can be opened are more than 1.7 metres above

(4)          Development is permitted by Class C subject to the condition that any window located on a roof slope forming a side elevation of the dwellinghouse must be —

(a) obscure-glazed; and

(b) non-opening unless the parts of the window which can be opened are more than 1.7 metres above the floor of the room in which the window is installed.

(5)          Your attention is drawn  ...  view the full minutes text for item 26.

27.

Majestic Wine Warehouses Ltd, 31 - 37 East Street pdf icon PDF 157 KB

Application for variation of planning condition 1 of 05/00660/FUL to allow the sale of all types of comparison and convenience goods i.e. open A1 (Retail Use).

Minutes:

Description

Application for variation of planning condition 1 of 05/00660/FUL to allow the sale of all types of comparison and convenience goods i.e. open A1 (Retail Use).

Decision

The Committee received a presentation from the Planning Officer.

The Committee were addressed by the Agent to the Applicant.

The following points were raised by the Committee:

a)            Car-parking and cycle provision: Members raised concerns regarding the number of proposed car-parking spaces on the development site, as well as a lack of detail regarding the proposed cycle-storage. It was noted that local residents use the entranceway of the site as a short-term parking bay to visit the neighbouring Post Office, and Members raised concerns over safety if this continues. Officer noted that it may be possible to speak with the site owner and see if they may be willing to implement some short-term parking for this purpose, though they cannot insist on such a condition.

b)           Impact on neighbouring residential properties: Members raised concerns regarding the neighbouring properties – including residential housing and student accommodation, and the amenity harm which must be considered.

c)            Highway safety: Members raised concerns regarding the two-way traffic alongside the building, particularly with regards to large delivery vehicles which would have to manoeuvre along a narrow and potentially busy road. Officers noted that the Applicant has worked with Surrey County Council Highways and that they have no objections to the proposed development.

Councillor Neil Dallen proposed a deferral. This was seconded by Councillor Steven McCormick. The reason for deferral was to allow officers and the Applicant to have further discussions to resolve the matters that the Committee had raised, including concerns regarding:

·                     Car-parking and cycle provision

·                     Impact on neighbouring residential properties

·                     Highway safety

Following consideration, the Committee resolved with 11 Members voting for deferral, 1 Member voting against deferral and the Chair not voting that:

The Application be DEFERRED to allow officers and the Applicant to have further discussions to resolve the matters that the Committee had raised.

 

28.

57 Salisbury Road Worcester Park Surrey KT4 7DE pdf icon PDF 215 KB

Redevelopment of the site for 17 apartments with carport, car parking, cycle store, bin store and associated external works.


Minutes:

Description

Redevelopment of the site for 17 apartments with carport, car parking, cycle store, bin store and associated external works.

Decision

The Committee received a presentation from the Planning Officer.

The following points were raised by the Committee:

a)            Housing mix: Members raised concerns regarding the proposed housing mix. It was noted that the previous approved Application relating to this site allowed the removal of the 3-bedroom property as the housing mix and internal layout was more suited to 2-bedroom properties. It was noted that although the housing mix is not policy-compliant, the additional 2 units make it appropriate.

b)           Amenity space: It was noted that a number of the apartments would have private amenity space by means of a private balcony, and others would have access to communal amenity space.

c)            Optimisation: Members raised concerns regarding the optimisation of the site. It was noted that Officers deemed it an optimal use of the site, with no impact on neighbouring amenity and 2 additional housing units.

Following consideration, the Committee resolved with 7 Members voting for and 6 Members voting against that:

The Application be APPROVED subject to the following:

Part A

22.1 Subject to a legal agreement being completed and signed by the 16th April 2021 to secure the following heads of terms:

Viability Review

Implementation of a review mechanism for the submission of a revised viability statement

S106 monitoring fee, to monitor and sign off compliance of the s106 obligation The Committee authorise the Head of Planning to grant planning permission subject to the conditions detailed below.

Part B

22.2 In the event that the section 106 Agreement referred to in Part A is not completed by 16th April 2021, the Head of Planning be authorised to refuse the application for the following reason:

In the absence of a completed legal obligation under section 106 of the Town and Country Planning Act 1990 (as amended), the applicant has failed to comply with Policy CS9 (Affordable Housing and meeting Housing Needs) in relation to the provision of 6 on site affordable housing units.

Condition(s):

(1)          The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason: To comply with Section 91 of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2005.

(2)          The development hereby permitted shall be carried out in accordance with the following approved plans and documents:

2019 - P0043 - LP (Site Location Plan) (1:1250)

2019 - P0043 – 200 (Coloured Site Layout) (1:250)

2019 - P0043 - 201 (Proposed Site Information Plan) (1:250)

2019 - P0043 - 202 (Proposed Floor Plans) (1:100)

2019 - P0043 - 203 (Proposed Elevations) (1:100)

2019 - P0043 - 204 (Proposed Street Scene) (1:250)

2019 - P0043 - 205 (Proposed Bin Store) (1:100)

2019 - P0043 - 206 (Proposed Cycle Store) (1:100)

Reason: For the avoidance of doubt and in the interests of proper planning as required by Policy  ...  view the full minutes text for item 28.

29.

Maplins, 42 High Street, Epsom, Surrey, KT19 8AH pdf icon PDF 169 KB

The conversion of first second and third floor of the building to eleven residential apartments.

Minutes:

Description

The conversion of first second and third floor of the building to eleven residential apartments.

Decision

The Committee received an introduction from the Planning Officer.

The Committee was addressed by the Developer to the Applicant.

The following amendment was proposed by the Planning Development Manager to the following:

Recommendation

11.1 Recommendation A) Approved subject to the below conditions upon the signing of an S106 agreement with the below heads of terms before three months from today’s date (14.01.2021):

To read:

11.1 Recommendation A) Approved subject to the below conditions upon the signing of an S106 agreement with the below heads of terms before 14/04/2021:

The following points were raised by the Committee:

a)            Affordable housing: Members noted the number of proposed units that are to be offered as affordable rental units. Officers spoke about the possibility of requesting it be added to the legal agreement that those units remain as affordable rental units in perpetuity.

Following consideration, the Committee resolved unanimously that:

The Application be APPROVED subject to the following:

Heads of Terms:

·         Agreement restricting the future owners/occupiers from applying for parking permits

·         The provision of units 10 and 11 as affordable rented units

·         The provision of a commuted sum of £19,527.00

Condition(s):

General Conditions:

(1)          The development hereby permitted shall be begun before the expiration of three years from the date of this permission

Reason: To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

(2)          The development hereby permitted shall be carried out in accordance with the following approved plans:

19.3166.120 Rev.P1 - Proposed Floor Plans

19.3166.121 Rev.P1 - Proposed Floor Plans

19.3166.122 Rev.P1 - Elevations

Reason: For the avoidance of doubt and to ensure that the development is carried out in accordance with the approved plans to comply with Policy CS5 of the Core Strategy (2007).

(3)          Prior to the Commencement of the development, details and samples of the external materials to be used for the development shall be submitted to and approved in writing by the local planning authority. The development shall be carried out in accordance with the approved details.

Reason: To secure a satisfactory appearance in the interests of the visual amenities and character of the locality in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM9 and DM10 of the Development Management Policies 2015.

(4)          The rooflight window(s) hereby approved shall be of a 'conservation style' and shall not project beyond the plane of the roof.

Reason: To safeguard the special architectural and historic interest of the listed building / In the interest of the character and appearance of the conservation area in accordance with Policy CS5 of the Core Strategy (2007) and Policies DM8, DM9 and DM10 of the Development Management Policies 2015.

(5)          The development shall not be occupied until details of all boundary treatment on the eastern side of the terrace to apartment 9 have been submitted to and  ...  view the full minutes text for item 29.

30.

22-24 Dorking Road Epsom Surrey KT18 7LX pdf icon PDF 79 KB

This application was determined by committee on 03.09.2020, against the advice of officers, and planning permission was refused. That decision is subject to appeal. In preparing the appeal statement on behalf of the Council, officers need to add an additional ground of refusal.

Additional documents:

Minutes:

Description

The Committee received an urgent item requesting consideration of how issues  around heritage impact should be expressed in the Council’s case for appeal with regard to 22-24 Dorking Road Epsom Surrey KT18 7LX. Planning permission was refused for the Application by the Committee at its meeting on 3 December 2020, and the Council was preparing to defend an appeal against that decision. In preparing the appeal statement on behalf of the Council, which would be submitted shortly, the Committee’s support was sought to add an additional ground into the process.

The Committee noted that an update to the report had been published in advance of the meeting. This update clarified the recommendation for the Committee’s consideration.

Decision

The Committee received a presentation from the Head of Planning.

The Head of Planning informed the Committee that the report was not seeking to amend the decision notice or to add a reason for refusal for the application. During the appeal process the Inspector was obliged under Section 66 of the Planning (Listed Buildings and Conservation Areas) Act 1990 Act to have special regard to the desirability of preserving the setting of nearby heritage assets.

The following points were raised by the Committee:

a)            Inclusion of ground into appeal process: Following a question from a Member, the Head of Planning informed the Committee that this was a recognised mechanism within the Appeal process.

Following consideration, the Committee AGREED unanimously that:

The additional issues around heritage impact be added to the Council’s case for this appeal and expressed as follows:

(3)          The proposed development by reason of its impact on the settings of nearby heritage assets, particularly those opposite the site including the grade II* Hylands, results in harm to the significance of those designated heritage assets which is not considered to be outweighed by the public benefits of the scheme. The proposal is contrary to paragraphs 193 and 196 of the NPPF, policy CS5 of the Core Strategy 2007 and policy DM8 of the Development Management Policies Document 2015.

 

31.

Monthly Appeal and Housing Figure Reports pdf icon PDF 62 KB

The Planning Service has received the following Appeal decisions from 19th November 2020 to 18th December 2020.

Minutes:

The Committee noted the appeal decisions from 19th November 2020 to 18th December 2020.