Agenda and minutes

Venue: Council Chamber - Epsom Town Hall, https://www.youtube.com/@epsomandewellBC/playlists. View directions

Contact: Fiona Cotter, tel: 01372 732124  email:  fcotter@epsom-ewell.gov.uk

Items
No. Item

1.

To elect the Mayor

a)            Election of Mayor

b)            Vote of Thanks to the Ex-Mayor

c)            Presentation of badge to the Ex-Mayor and gift to the Ex-Consort

d)            Ex-Mayor’s retiring address

The retiring Mayor will vacate the Chair and, with the consent of the Council, she will leave the Chamber with the Dias Party and the Deputy Mayor and Deputy Mayoress elect

On returning to the Chamber, the newly elected Mayor will take the Chair

e)            Declaration of Acceptance of Office by the newly elected Mayor

 

Minutes:

It was PROPOSED by Councillor Clive Woodbridge, SECONDED by Councillor Alex Clarke and

RESOLVED

That Councillor Neil Dallen be elected Mayor for the Municipal Year 2018/19

 

2.

Vote of Thanks to the Ex-Mayor

Minutes:

It was PROPOSED by Councillor Eber Kington and SECONDED by Councillor Tony Axelrod that a vote of thanks be recorded to the Ex-mayor, Councillor Liz Frost. Accordingly, it was

RESOLVED

That the Council place on record its high appreciation of the excellent and devoted service rendered by Councillor Liz Frost during her term of office as Mayor.

 

3.

Ex-Mayor's Badge and Ex-Consort's Badge

Minutes:

The Chief Executive, on behalf of Members of the Council, presented to Councillor Liz Frost and Ex-Mayor’s badge and to Councillor Chris Frost an Ex-Consort’s Badge and gift in acknowledgement of their service to the Borough.  The gifts were acknowledged by Councillor Liz Frost who spoke of her privilege and pleasure to have been Mayor of the Borough, thanking all who had helped her during his term of office.

(The retiring Mayor, Councillor Liz Frost, thereupon vacated the Chair and the newly elected Mayor, Councillor Neil Dallen, took the Chair)

 

4.

Declaration of Acceptance of Office

Minutes:

Councillor Neil Dallen made and subscribed the Declaration of Acceptance of Officer and spoke in acknowledgement of his election, announcing that he had selected the three following local organisations to help as his chosen charities:

·                     Girl Guiding UK (Epsom Division), specifically for projects in the Borough to improve facilities for both Guides and other youth activities, including Duke of Edinburgh expeditions;

·                     Epsom and Ewell Talking Newspapers based at Swail House, Epsom providing a ‘lifeline’ service to those blind or partially sighted;

·                     Work Stress Solutions which supported a wide range of disadvantaged people, young and old, by improving their self-esteem, providing training and offering employment opportunities both within and outside their organisation.

 

 

5.

To elect the Deputy Mayor

a)            Election of Deputy Mayor

b)            Declaration of Acceptance of Office by the newly elected Deputy Mayor

Minutes:

It was PROPOSED by Councillor Mike Teasdale, SECONDED by Councillor Peter Webb and

RESOLVED

That Councillor John Beckett be elected Deputy Mayor for the Municipal Year 2018/19.

 

6.

Appointment of Mayor's Chaplain

Minutes:

The Mayor announced that he had appointed the Revd Gill Long as his Chaplain for the period of his occupancy of the office of Mayor.

 

7.

The Chief Executive to report apologies for absence (if any)

Minutes:

Apologies for absence were received from Councillors Graham Dudley and Jane Race.

 

8.

Declarations of Interest

To receive declarations of the existence and nature of any Disclosable Pecuniary Interests from Members in respect of any item to be considered at the meeting.

Minutes:

No declarations of interest were made by councillors regarding items on the Agenda.

9.

Minutes pdf icon PDF 118 KB

To confirm the Minutes of the Meeting of the Council held on 24 April 2018.


Minutes:

The Minutes of the meeting of the Council held on 24 April 2018 were agreed as a true record and signed by the Mayor.

10.

Mayoral Communications/Business

To receive such communications or deal with such business as the Mayor may decide to lay before the Council.

Minutes:

The Mayor announced a number of forthcoming events in support of his charities:

·                     21 May: Curry Night at The Blue Mint

·                     29 May: Race Night at The Playhouse

·                     10 July: Mayoress’s Ladies Lunch

·                     23 July: Golf Day

11.

Constitution of Committees and Advisory Panels; Allocation of seats on Committees and Advisory Panel ; Appointments to Committees and Advisory Panels; Appointments of Chairmen and Vice Chairmen pdf icon PDF 101 KB

To approve the allocation of seats on Committees and Advisory Panels, the appointments to Committees and Advisory Panels and the appointments of Chairmen and Vice Chairmen to those Committees and Advisory Panels.

Additional documents:

Minutes:

The Council considered a report which sought approval of the allocation of seats on Committees and Advisory Panels; the appointments to Committees and Advisory Panels and the appointment of Chairman and Vice Chairman for the 2018/19 Municipal Year.

RESOLVED:

(1)          To approve the recommended allocation of seats set out in the report as follows:

 

 

Total Seats

RA

Con

Lab

Planning

13

11

1

1

Licensing and Planning Policy

10

8

1

1

Strategy and Resources

10

8

1

1

Environment

10

8

1

1

Community and Wellbeing

10

8

1

1

Standards

9

7

1

1

Shareholder Sub Committee

5

4

1

0

 

 

54

7

6

 

Other Committees & Panels

 

 

 

Total Seats

RA

Con

Lab

Audit Crime & Disorder and Scrutiny Committee

10

8

1

1

Financial Policy Panel

8

6

1

1

Health Liaison Panel

7

6

1

0

Human Resources Panel

6

5

1

0

Licensing Hearings Panel

13

11

1

1

Nonsuch Park Joint Management Committee

3

2

1

0

Surrey Police and Crime Panel

1

1

0

0

(2)          To allocate seats on the Committees and Advisory Panels in accordance with the wishes of the political groups and appoint Chairmen and Vice Chairmen in light of the nominations received as set out in the Annexe to the report (circulated following publication of the Agenda) as follows:

Planning Committee (13) Humphrey Reynolds (Chairman); David Reeve (Vice Chairman); Michael Arthur, John Beckett, Lucie Dallen, Jan Mason, Tina Mountain, Peter O’Donovan, Martin Olney, Vince Romagnuolo, Clive Smitheram, David Wood and Tella Wormington

Community and Wellbeing Committee (10) Barry Nash (Chairman); Tony Axelrod (Vice Chairman); Kate Chinn, Hannah Dalton, Lucie Dallen, Liz Frost, Jane Race, Jean Steer, Alan Sursham and Clive Woodbridge

Environment Committee (10) Peter O’Donovan(Chairman); Tella Wormington (Vice Chairman); Steve Bridger, Alex Coley, Lucie Dallen, Chris Frost, Rob Geleit, Jane Race, Mike Teasdale and Peter Webb

Licensing and Planning Policy Committee (10) Graham Dudley (Chairman); David Wood (Vice Chairman); Michael Arthur, Steve Bridger, Chris Frost, Rob Geleit, Tina Mountain, Martin Olney, David Reeve and Humphrey Reynolds

Strategy and Resources Committee (10) Eber Kington (Chairman); Clive Smitheram (Vice Chairman); Tony Axelrod, Richard Baker, Kate Chinn, Hannah Dalton, Liz Frost, Omer Kokou-Tchri, Barry Nash and Clive Woodbridge

Shareholder Sub-Committee (5) Membership to be advised

Audit, Crime & Disorder and Scrutiny Committee (10) David Reeve (Chairman); Steve Bridger (Vice Chairman); Michael Arthur, Alex Clarke, Alex Coley, George Crawford, Rob Geleit, Humphrey Reynolds, Jean Steer and Mike Teasdale

Standards Committee (9) Mike Teasdale (Chairman); Michael Arthur, John Beckett, Alex Clarke, Robert Foote,Liz Frost, Eber Kington, David Reeve and Guy Robbins

Financial Policy Panel (8) Eber Kington (Chairman); Richard Baker, John Beckett, Hannah Dalton, Omer Kokou-Tchri, Barry Nash, Vince Romagnuolo and Clive Smitheram

Health Liaison Panel (7) Richard Baker (Chairman); Liz Frost, Jane Race, Guy Robbins, Humphrey Reynolds, Jean Steer and Peter Webb

Human Resources Panel (6) Peter Webb (Chairman); Rekha Bansil, Alex Clarke, Robert Foote, Guy Robbins and Humphrey Reynolds

Licensing Hearings Panel (13) Tony Axelrod, John Beckett, Steve Bridger, Alex Clarke,  ...  view the full minutes text for item 11.

12.

Representation on External Bodies and Nominations to External Bodies as a Representative of the Surrey Leaders' Group pdf icon PDF 103 KB

To appointment representatives on external bodies and note the delegation of nominations (if any) to external bodies as a representative of the Surrey Leaders’ Group to the Chief Executive and Chairman of Strategy and Resources Committee

Additional documents:

Minutes:

The Council received and considered a report that sought appointments as representatives on external bodies and nominations to external bodies as a representative of Surrey Leaders’ Group.

The report highlighted that no substitutes were permitted for Borough/District Council co-opted members of Local Committees unless a Local Committee agreed otherwise at its first meeting following the Annual Meeting (and in relation to all Local Committee meetings to be held until May 2018) that substitutes could be appointed.

The report further highlighted that the Borough Council was requested annually to make nominations to a variety of external bodies as Surrey Leaders’ Group (SLG) representatives. Nominations, which were made by all constituent authorities, were subsequently determined by SLG at its annual meeting.  It did not necessarily follow, therefore, that a nominee of this Council would be appointed to the body concerned.

Appointments were usually for three years. There were five positions to be filled this year. These were: the High Sheriff’s Award (one position for three years); SCC Pension Fund Board (two appointments for three years); South East Reserve Forces’ & Cadets’ Association (one positions for three years); Active Surrey Sports Partner Forum (one position for three years) and Surrey Civilian Military Partnership Board (two appointments for three years).

The deadline for receipt of nominations by the SLG was Friday 25 May 2018 and it was therefore proposed that, should more than one candidate, if any, be put forward, authority be delegated to the Chief Executive, in consultation with the Chairman of the Strategy and Resources Committee, to nominate a councillor to the vacancies advised by the Surrey Leaders’ Group.

Should any nominations be forthcoming, the successful nominee would also need to complete the appropriate nomination form and return it to the Democratic Services Manager by Thursday 24 May 2018 at the very latest.

Accordingly, it was

RESOLVED

(1)          That the persons referred to below be appointed as representatives of the Council upon the respective bodies against which their names appear, such persons to hold office until the Annual Meeting of the Council in May 2018 unless otherwise stated:

(-) indicates Responsible Policy Committee to which the External Body is linked, e.g. E-Environment, CW-Community & Wellbeing, SR -Strategy and Resources

 

No.

Body on which Represented

(-)

No of Reps

Representative (s) Appointed

 

1.

 

Age Concern (Epsom and Ewell) – General Committee

 

CW

 

2

 

Councillor Guy Robbins

 

Councillor Jean Steer

 

 

2.

 

Committee of Management of Local Citizens Advice Bureau

 

CW

 

2

 

Councillor Tony Axelrod

 

Councillor Liz Frost

 

 

4.

 

Epsom & Ewell Local Committee

 

NOTE: Returning co-opted Members will have 28 days to confirm that their register of pecuniary interests previously submitted to County Council remains current.  Newly appointed members will have 28 days to complete a registration form (to be provided later in May)

 

 

S & R

 

5

 

 

 

 

 

 

 

 

 

 

+ 5

subs

 

Councillor Michael Arthur

 

Councillor Richard Baker

 

Councillor Kate Chinn

 

Councillor Hannah Dalton

 

Councillor Mike Teasdale

 

 

Councillor Rekha Bansil

 

Councillor Steve Bridger

 

Councillor Chris Frost

 

Councillor Vince Romagnuolo

 

Councillor Clive Woodbridge

 

 

6.

 

 

Epsom and Ewell  ...  view the full minutes text for item 12.